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Most service members stationed in Navy Region Singapore are familiar with the routine process of submitting travel claims due to the high operational tempo and official travel conducted throughout the region for exercises and theater security engagements.
Upon return from travel, travelers are required to submit a travel claim with accompanying documentation through the Defense Travel System (DTS) website. Each travel claim submitted should have the following items scanned and attached to the claim.
• Travel worksheet: Worksheet containing basic information i.e. name, rank, destination, dates of travel, etc.
• ETicket/Flight itinerary: A copy of itinerary can be located at https://www.cwtsatotravel.com/traveler_info/common/itineraryInvoice.aspx?cid=1673&email=yokosukacto@cwtsatotravel.com
• All receipts: Receipts require a brief explanation and exchange rate of what the receipt is for on the scanned receipt.
• Hotel checkout forms: Along with receipt from any hotel stays, the final bill received upon checking out of the hotel, with the daily rate charged shown, is required.
• Bank statements from government travel card account: Your bank statement should include all claimed expenses. You should highlight the applicable expenses on the bank statement for the reviewer’s attention. The expenses should match the receipts you filed in your travel claim.
Each item on the checklist must be scanned individually and included in the claim under “per-diem entitlements” or “non-mileage expenses.” Admin Department personnel will then review the documents and cross reference travel card bank statements to the ensure accuracy of the payback amount.
“The DTS system is designed to be user friendly, and the changes to the system reflect that,” said Yeoman 2nd Class Andres Hurtado assigned to Commander, Logistics Group Western Pacific (COMLOG WESTPAC). “Within the last year, DTS added the integrated lodging option, which gives the service member more ability to coordinate their own lodging. These changes make official travel more flexible for the service member.”
Changes to the process of submitting a travel claim and what can be included in reimbursable expenses are always evolving. As of October 1, 2014 ordinary expenses such as laundry, baggage tips, and ATM fees will now be covered under the incidental expense portion of per diem ($5/day in CONUS and at various rates OCONUS) and will no longer be reimbursed as separate miscellaneous expenses. This policy revision also designates certain expenses, such as cell phone use and phone calls, as mission-related expenses that are to be paid out of mission funded accounts outside of DTS itself.
“The DTS system helps provide the service member control of their travel,” said Chief Erik Estrada, leading chief petty officer of COMLOG WESTPAC/CTF 73 Admin Department. “It allows them to see details of their claim and gives them the ability to look over everything they’ve submitted. It includes them personally in the process of their submission.”
DTS is structured as a step by step system. Using the instructions listed and following the steps given on the website, submitting a travel claim should be a streamlined process. For additional assistance with your claim, each admin department can answer any questions regarding DTS travel claim submission.
| Date Taken: | 04.12.2016 |
| Date Posted: | 04.13.2016 02:53 |
| Story ID: | 195194 |
| Location: | SEMBAWANG, SG |
| Web Views: | 71 |
| Downloads: | 1 |
This work, 5 Things Every Sailor Should Know About Submitting Travel Claims, by PO3 Madailein Abbott, identified by DVIDS, must comply with the restrictions shown on https://www.dvidshub.net/about/copyright.
