WEBVTT

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The combo invoicing process is used to

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create and submit an invoice also known

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as a payment request and a receiving

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report at the same time

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before you begin , prior to starting

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this process have the following items

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on hand , copy of your contract

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list of items and quantities being

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shipped , shipment , tracking

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information , user name and password

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for Piee to access wide area workflow

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or W VARS requires use

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of the wide area workflow as the only

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acceptable electronic system for

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submitting requests for payment

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invoices and receiving reports under

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dod contracts . The

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process flow chart navigates you

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through the process step by step ,

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step one , creating a new document

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sign into Piee and select the wa icon

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from the WF welcome screen , select the

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vendor tab and then create document

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option .

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Step two , enter and verify contract .

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Use your contract to verify the correct

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cage code is present in the entry box

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under the contractual drop down menu .

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Select why in the contract number field

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enter your contract number . If your

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contract has ad O number , enter it

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into the delivery order field . If not

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leave this field blank , leave the

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remaining fields the same and click the

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next button . Step three , enter

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and verify pay official on this screen ,

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enter the pay official DD into the

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corresponding field . Click next

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step four , select document type in the

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select document to create section ,

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select the circle next to invoice and

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receiving report combo . Use your

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contract to complete the drop downs for

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locate the inspection and acceptance

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entries . Click the next button .

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Step five , fill an appropriate routing ,

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verify , edit and or enter the

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information in the following fields .

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Effective award date issued by Doak

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Edmund Doak enter ship code ,

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click next .

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In some cases , there is no acceptor

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associated with the ship to code . If

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so you must complete the stand alone

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process . Instead of combo invoicing ,

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step six , fill in shipping and invoice

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information , create your own shipment

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number . Enter your shipment number

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into the field . If this is your final

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shipment for the contract , make sure

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your shipment number ends in Z . Enter

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the date or estimate date . The

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shipment will occur . Select Y or N

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from the final shipment . Drop down to

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indicate if this is the final shipment ,

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create and enter your own invoice

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number , select Y or N from the final

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invoice drop down to indicate if this

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is the final invoice , insert tracking

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number into the bill of lading number ,

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field , step seven , add and

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edit line item , click on

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line item tab , edit or add the line

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items to reflect each item and the

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quantity of each item shipped .

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Enter the following information , item

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number , product service id ,

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product service id qualifier ,

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quantity shifts , unit of measure

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unit price description ,

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select the save button step eight at

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appropriate attachments ,

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open the attachments tab and then click

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choose file , locate and

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then select the appropriate document to

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upload . Once uploaded , confirm the

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attachment type

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step nine , review documents and submit

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in which receiving report ,

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review the information in the preview

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RR tab and then select submit

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step 10 , add any necessary

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notifications to send

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email notifications to additional

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recipients . Select send additional

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email notifications , enter

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additional emails , click

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submit , step 11 ,

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print receiving report DD 250 .

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Click the vendor tab at the top of the

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screen and then select the history

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folder . Select cage code from the cage

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code , drop down menu , then enter your

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contract number into the contract

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number . Field , click submit ,

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locate the shipment number heading and

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then click on the link document below

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the receiving report DD 250 will load ,

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click on the print document button at

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the bottom of the screen . Clicking on

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the print button will download a copy

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of your receiving report to your

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computer's downloads folder . You can

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print your receiving report from this

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folder . Remember you must include the

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DD 250 in your shipment ,

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ship , material ,

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ship your shipment and include your

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printed receiving report DD 250 .

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What's next payment will be

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processed after the submission to check

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the status of your invoice log into

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wolf and select the vendor tab

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from the drop down menu . Select

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history folder , use the search fields

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to locate the combo invoice ,

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locate the invoice number heading and

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then click on the link document below .

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Your invoice will open , scroll down to

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the bottom of the page and under action

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by payment official . You can view the

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status of your invoice . Visit the

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vendor information hub for additional

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resources and assistance . You're clear

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for takeoff . This is the VIH control

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tower signing off .