There are several divisions within the
Army publishing director at a P D that
are part of the publishing process we
are privileged to now hear from a pdf
Forms management division chief Miss
Tanya Johnson , Miss Johnson will
provide an explanation on how forms
have changed during the reform process
and what is in store for the future .
Ladies and gentlemen , Miss Tonya
Johnson . Good afternoon . I'm Tanya
Johnson , the division chief for the
Army Publishing Director , its Forms
Management division . This position
also holds the distinct honor of forms
management officer for the entire
Department of the Army . I have been in
this role since 2015 . However , I've
actually been with a P D since two days
after my college graduation in May 2001 ,
when I began my federal career as a D a
intern , I was brought on for my degree
and experience in desktop publishing
and graphic design , as well as my
writing and editing experience . I'm
enthused to see a P D evolve and grow
with these modernization efforts . Now
a little about the Forms management
division or , in short , the FMD . FMD
has oversight of management policy and
design of all Department of the Army D
A level forms as well as Army sponsored
Department of Defense D D level forms .
We also advise and provide guidance for
the management of lower echelon , local
and command level forms . Nested within
the F . M D is the responsibility and
the supervision of all departmental
graphics requirements for D A
publications and forms . The Forms
Management division is a team of
dedicated and hardworking civilians
ready to assist you with all your forms
and graphics needs . Now let's talk
about the modernization of army forms
and how publications reform will impact
forms in your publications . Next slide
please .
As missile issues previously discussed ,
a RS will be parsed of procedural
content . That content will then shift
to pants . As such , it is clear that
the army will see an increased number
of the pans and circulation . This may
also cause a number of D A and Army
sponsored Devi level forms to find new
homes and army pamphlets , as the
purpose of those forms may be linked to
procedures versus policy . This means a
number of your forms may require
revisions , while for most forms of
revision process will likely be
relatively simple . There are , however ,
forms which may require more heavy
lifting . Know that when any form comes
into the FMD for revision , we do comb
the form for such things as privacy
issues , SSN usage approved SSN
Justification Memo , currency OMG
numbers and even the adherence to
modern data collection standards and
language . Should any of the
aforementioned be flagged for problems
during the revision , it can mean a
more laborious and timely revision for
the form . It will be essential for all
those involved in the publishing
process to play close attention to the
comments provided by the FMD during
Army wide staffing process during Army
Wide Staffing of Forms . Analyst in an
illustrator do review your publications
and provide comments . You're proponent
Fomo should also be aware and involved
in any forms or visions . But please
know that we are always here to answer
your questions prior to and during the
publishing process . This is actually a
great segue to our next topic . Next
slide . Please don't want to I
present to you the new Army wide
staffing comment Resolution matrix
officially numbered as D A . Form 7874
The Forms Management division noticed a
trend when reviewing Army wide staffing
submissions . Many proponents in action
officers preferred to utilize Excel
spreadsheets during the staffing for
the collection and consolidation of
comments across the Army . After doing
some brainstorming , the FMD decided to
develop a D a level CR inform for use
in Army wide staff . Things even better ,
our brainstorming lettuce to examine
the overall staffing , comment ,
collection and consolidation process
and identify some ways in which the
process can be made more salient and
user friendly for the Army . Our hope
is that the new Army wide staffing
comment resolution Matrix form is a
launching point for the development of
a future automated application for the
collection of Army wide staffing
comments as well as the consolidation
of those comments . Please know that
this concept is in its infancy , But
with the new D A form 77 4 , we are
taking bold strides to improve the
functionality of the staffing process .
Upon the effective date of a R 25 30
use of D A form 7874 for Army wide
staffing comments is required . Other
comment Matrices D , a form 2028 D d .
818 will not be accepted . Well , we
know this will be an adjustment for the
force . We're here to help and also
appreciate your insights and
suggestions for improvements to the
form as you and your publishing action
officers and subject matter experts use
the form . Next , slide please
onto a hot topic . Social Security
number usage on forms next slide .
Yeah , please note that in modern forms
design we have and always continue to
discourage the use of Social Security
numbers on D A and Army sponsored D D
level forms , if at all possible , seek
out an alternative identifier such as
the D . O d I . D . Number . It will
provide an easier forms design an
overall approval process . However , we
know and understand that sometimes the
use of SSN collection on a form is ,
unfortunately , unavoidable . We
encourage all those involved in
publishing , informs actions to reach
out to first the Army Privacy Office
and our media as they do control the
Social Security number , Justification
Memorandum approval process and then to
a P D . Both a P O and a P D can
provide guidance , but know that a P D
does require an improved social
security number . Justification memo
before we can move forward and
processing a forms revision , whether
it's a standalone revision or a vision ,
which is part of the official
submission package for a publication ,
these are hot and highly visible topics
due to security and often policies can
change . In fact , some transition over
at defense privacy , Civil Liberties
and Transparency Division has sparked
interest in re examining SSN usage
policies , while D P C L T P s focus is
on D . D S f o F level forms . All the
services mirror their policies . We
will be providing further guidance as
changes and updates are disseminated .
Next slide , please . Now , for
something I know will spark some
interest in conversation . Mobile forms
next slide Well forms has been mobile
forms have been on our radar for some
time now . The pandemic stay at home .
Orders in tele work have definitely
shifted our motivation into overdrive .
Soldiers and civilians need the ability
to populate , save and send forms from
virtually any device anywhere in the
world . While some public in a
multitude of private organizations
already have this capability , those
institutions may not have the security
restrictions and parameters the army
requires in order to safeguard our data .
That being said , our approach in the
evolution of mobile forms , we are
embracing a phased in tactic . Phase
one will see the development and
offering of companion mobile forms to
some current electronic forms . We're
going to target those simpler forms
that don't require digital signatures
for our initial companion form
development . The goal is to have a
mobile companion form , which enables
the user to fill out the form , save it
to their device or a drive and or email
the forms to themselves or another
recipient . Future iterations of these
forms may involve cloud upload storage
in storage , but we are still very much
investigating this and researching this
option . Now . Phase two , we're going
to build on phase one and offer digital
signature functionality for the
companion form . And finally , phase
three will be the availability of
companion mobile forms for most D A
level forms . Now note my use of the
word most . Some forms simply will not
be able to utilize companion features
as they are still hard copy forms and
or they require special constructions
such as your certificates , your labels ,
your tags or those medical folders .
I'm sure a lot of you are familiar with .
Additionally , system generated forms
will not be compatible with mobile
forms . Functionality mobile forms is
an exciting endeavor for us and we look
forward to providing updates as we
progress through the phases . Next
slide please the four
Pardon me to round out our session
today . I'm excited to share the news
that the Farms Management division will
be hosting a forms policy Design and
management webinar next slide . We are
targeting fall 2021 for the webinar
likely September . But the decision to
host such an event has stemmed for a
need for a more robust information
channel For forms information . The
army has a number of new forms
management officers , PCOS publishing
action officers and subject matter
experts who desperately need forms
guidance . But that doesn't It isn't to
say that if you're a current or veteran
FML or PCO or publishing action officer ,
that you won't benefit from the webinar .
Our hope is that the WEBINAR will
assist in providing guidance for smooth
progression of forms actions during the
publishing process , we will navigate
such murky and choppy waters in the
forms ocean as that d d 67 coordination
system generated forms versus
electronic forms again , SSN usage ,
new forms , creation prescribing
issuances . And we'll also talk
departmental graphics and D o d level
forms . We are super excited for the
webinar and look forward to providing
forms and departmental graphics ,
insight and education to you all . We
do hope you consider attending next
slide .
If you have forms or graphics questions
or suggestions , please do email the
forms management division at our email
address , uh , inbox listed there . Um ,
my contact information is also on there ,
and we're happy to answer any questions
that you might have , whether it's
forms related or graphics related .
This is all I have for you today . I
hope our discussion has been
informative and helpful . Thank you .
Thank you , Miss Johnson , for your
presentation on how the former
management division is looking to
modernize the forms that are found
within a R s and D A pants as they are
updated , we have perceived several
questions that we would like to take
the time to answer . We have
consolidated like questions , and we'll
read them in the order they were
received for our first question , we
were asked that forms are moving from
the a r two a . D a . Pam What is the
process ? Great question , and
for this movement of a form you'll need
to submit a fully staffed or
coordinated D d 67 for the A . R and
the Pam . Yes , you will be submitting
to for the same form . The form must be
removed from the prescribed form list
in the A R and then added to the pan is
prescribed forms . Note that if there
is also any references within the body
content of the publication , that will
also have to be changed in the a . R .
We're requiring two separate ones for
this because our workflow process where
they are and Pam will initiate two
cases , and we want the correct D D 67
to move along with the publication
through its publishing process .
You're on me and Sonia . Our
next question is , Is that Is there
a hard date or timeline for some middle
of DD forms approved by our M D . A .
I'm not sure I completely understand
that question , but , um , so it needs
a little bit more clarity . But from
the time that the process moves from R
M D a . With their coordination ,
everything and we receive it . It
depends on you know , everything is in
a line if there's an SSN justification
that needs to be approved and
everything , But as soon as we actually
do get that we do move that onto , uh ,
W h s or D d forms management . Uh ,
they oversee the design of any D D form ,
uh , even though we can advise and help
them along with that . So we try to and
then we try to coordinate with the
forms management officer keeping them
keyed in to all the actions being taken
by WHS . But do understand that D D
forms management is actually a lot
smaller organization than we have . Um ,
with the Army , um , and within my
division . So it can be a timely
process if the design of the form is
pretty dynamic . Hopefully , that helps
answer the question . If there's a
follow on to that , please do email me
directly . I'm happy to answer our
next question . Oh , a is making a
and a concerted effort to address
publishing and publication reforms .
What about addressing reforming how
long it takes an SSN to be completed
and how that delays the publishing
process . Because a PD won't accept a
revision action until all these actions
are complete . A P , D and R and B A
have yet to coordinate
fully on this . And SSN justification
actions take up to six months delaying
the publishing process . Excellent
question . I think I highlighted some
of the answers on the slide for the S S
N justification policy . Know that RMG
A an Army privacy officer , a separate
organization from a P . D . And we do
not control their timelines and the
time it may take them to review the SS
Justification memo . What we can offer
is to try and work with you in advance
to make sure all those boxes are
checked and that you have the best
guidance going forward . But they do
make the SSN usage process kind of hard
because they're really trying to
discourage the use of that , um and
everything . But we once we get it ,
you know , we move it forward . But the
issue is it does take some time because
those justification memos are quite
detailed and lengthy . We do require
the SSN justification remote and move
forward with the revision or the
publication because it's a critical
piece of the package . And if this is
if the form in question is in an A R .
And it's using an SSN . Legal wants to
see the Justification memorandum
approved Justification memorandum at
the time of review , so basically
stalls out the process . If you try and
move forward without that memo ,
thank you . Our next question is F A
form is See Wai , do we need to have
the c Y control information as
we would on Memorandum says , And such
the CEO I information that's been
disseminated is , uh , kind of murky .
I think this would actually be a really
great question for maybe R N d A . As
they handle records , management and
the privacy issues and everything . I
do know that we've made a concerted
effort to shift over , um , all f o u O
forms to read . See you . I Now , um
that's actually been something that
we've done on our own , Um , that we
didn't press the Epp Imo's to do
because it was just simply a version
change to the form . So you may have
seen your form shift to that , but
that's definitely something we can look
at highlighting and discussing more in
our webinar . Thank you . Our
next question is where can I direct my
questions on how to craft and SSN
justification memo ? Those really
should be directed to Army Privacy
Office . But there is a d o d issuance
that I'm going to find the nice little
number four if you look in d d d policy
and D o d directive 51 to 4 point oh
two d o d I
1000.30 Those are the details
that you will need in order to craft
your Social Security number .
Justification memo it is is a very
arduous process . And there's a lot of
information that needs to be included
in there . Um , and again , they're
doing that because they really want to
dissuade the usage of s s s , um , just
for privacy issues . So ,
yeah , if I have a suggested
topic for the webinar , who can I
direct it to ? Great question . You can
either email us at our forms , uh ,
inbox or you can just send it to me
directly . My information was on that
contact slide . We're open to all I
want to know what you want covered in
the webinar because we're doing this
for you guys . Now , regarding
the new D A form 78 74
Did I hear you say that consolidated
versions of these forms must be
submitted with the publication packet ?
This is news to me Upon the
authentication of a R 25 30 use of D A
form 7874 will be required . Uh ,
instead of the comment Maitresse sees
that have been used in the past or D A
28 24 . And just like you know , with
your like it has been in the past . You
must include your Army wide staffing
comments when you submit the official
submission to a P d . No ,
ma'am , when will d a form of 78
74 be available on the A P . D website ?
I understand it is required during
forward going forward for Army wide
staffing . Excellent question as it is
prescribed in a r 25 30 . Excuse me .
That is when you must use D A form 7874
going for upon the effective date of a
r 25 . 30 .
Now , how do I transfer a form to
another proponent . Excellent question .
It's gonna be a lot similar process to
transferring from within your own
organization . From a R to a Pam you're
going to need to submit . You are going
to work with the receiving proponent
and together you're going to submit a d
d 67 removing it from your organization
essentially and then the receiving
organization will submit it because
they're basically making it their new
form . But we can definitely walk you
through the steps and we can assign a
forms analysts to walk you through the
steps . If you have further questions
with that , just let us know . Now
can we suggest or request a D A
form number for new forms ? Yeah ,
you cannot . You cannot basically
request , you know , a preferred form
number . Unfortunately , so we actually
have a nomenclature and a numbering
structure . Um , you'll note that D A
form 7874 is numbered as such , because
we are that far up into the series of
form number . So unfortunately , we
cannot , uh , entertain requests for
certain form numbers .
Now , can you keep us on the
distribution list list of when this
webinar will be happening in the fall .
Also , our contractors available to
attend , I see no reason that a
contractor couldn't attend . Um , but
I'm not , uh , ko . So that would be
maybe a question for within your
organization . But I know a number of
the publishing teams , uh , in
different commands have , uh ,
contractors working on them . So I
think it would probably be a really
good idea if they did attend and will
absolutely keep everyone if they want
to be on a distribution list . It will
be featured probably on our website to
we will keep the public very informed
of the webinar because I think it's
going to be well attended because forms
can be a complicated topic , as can
graphics when we're starting to talk
your publications .
Okay , Here's another question . How do
you determine SME composition of form
review ? A number of medical forms have
been released in the past decade with
glaring errors , acronyms , outdated
tests , etcetera .
Keep in mind , it depends on the level
of the form . We don't control local
command or m T f level forms . Um ,
that are in dissemination , and medical
forms do , uh , comprise a tough little
nut , right ? now because there is the
transition to D . H . A . Um , a lot of
organizations , uh , that fell under
med com or TSG are having to move forms
to D H A . As they took control over
the medical treatment facilities . Um ,
but as far as D A level forms , I'm not
aware of any glaring errors , um , that
have moved forward . Both med com and
TSG have forms management officers that
manage their forms and everything . So
if you see an error or are concerned
that I would definitely reach out to
med com or TSG to point out an issue
with the form , uh , first and you can
find that information on who the PCOS
and F . M . O . S are for med com and
TSG on the a p D website under , I
believe it's our resources tap .
There's an entire directory that lists
all the P . C O and F M o s .
Mm . Here's another question . What is
the process for revising a D ? A form
Great question . Again , everything
begins and ends and forms with a d . D
67 . So if you're looking to revise
your form , obviously first step is
you're going to work through your forms
management officer for your , uh , your
proponent level . And then it should
come up through there and depending on
the level of revision , keeping in mind
that if it affects the content and
either an A or or Pam , maybe you would
reference the form , and it has maybe
some directions of how to do something
with the form . If that content is
going to need to change , your also
going to need to bring in your
publication for revision . Also , if
the form is illustrated in a
publication , you'll need to bring the
publication in . Which is why we , uh ,
prohibit the use of illustrated forms
and a RS and highly highly discourage
it in the use of Pam is just gonna make
your life a lot easier if you don't
illustrate those . But again , it's
driven by the D D 67 . You'll
coordinate it through our M D A and
process it through that and then we
receive it and we'll work with you
directly . You'll have a forms analysts
and designer assigned to you , Um , and
if you need significant changes ,
highly dynamic level form , maybe
something like the new D a Form 31
which had about 4000 lines of code in
it . Um , we'll work with you to get
through that , Um , no matter what it
is . And then from there on , once it's
approved , if it doesn't affect the
publication , we'll get it up on the A
P D website .
Thank you . Will d d
818 still be used ? Currently are
Tasker system requires the use of d D 8
1/8 . This may be an issue for multi
service publications .
Unfortunately for us , it will restrict
that . I would suggest maybe a
companion to that . Um , obviously ,
this is a new endeavor that we're
taking on . But if you actually look at
D D form 818 the title of the form is
meant for usage on D o d d S and D o D
I . S . It's actually not meant to be
used for , um , joint pubs or anything
that's meant for those two types of
publications within Department of
Defense .
Thank you . Our next question .
Many doctrine training publications
include tables that are merely
suggestions for soldiers on types of
data that may be collected . These are
not intended to be rigid Army wide
formats . They will change depending on
operation and unit . Yet proponents
must always justify always at length
and often unsuccessfully why a table
should not be turned into a D a point
form . Would it not be more efficient
if the creation of a new D A form
was the exception rather than the
default for empty tables ?
The big thing here is you cannot have
something appearing in a publication
that resembles a form collecting
information . That's why we are so
prohibited on the use of tables for
that kind of format because it gives
the impression that this is a form .
That's why we encourage you to either
put sample data in the table or convert
it to a figure that looks like a wood
sample data in it . We just can't have
blank boxes appearing in a publication
because it gives the appearance , and
the optics are that it is a form
unfortunately , okay , here's
another question . How R C ui marking
markings being addressed . I know f o U
l . Correct . With the
introduction of see why everything that
was f o u O had to , I believe , move
over to see Why ? So we've combed and
have a list of all the forms that
previously used fo you . Oh , and , um ,
we've been reaching out to people and
letting them know that we're going to
convert that version of the form over
to see why , unless they maybe have a
revision that's going to change the
classification or the labelling of the
form
when an O . M . B number expires
on boyo forms , can you advise the
process of obtaining a new number ?
That process is going to go through ,
uh , arm D A and the Army Privacy
office . They're the ones that they're
the know it all and the most well
versed to advise you and the and the
numbers and collections . We just check
that there is a A and B number on their
required . So
Okay , thank you . How do you How do
you foresee the d A form 78 74
impacting doctrine and training ,
staffing methodology ? I'll be honest .
As far as trade Doc Publications ,
which you know , they're kind of unique .
This is what we're If you notice on my
slide . The topic is department Also ,
we're talking administrative
publications . Tradeoff , um has a
different role with their A T P s . You
know s T P s f m s and everything . So ,
um , that will be an internal
discussion with trade off of how they
want to utilize that . Um , the D A .
Form 7874 was mainly targeting
administrative publications . So happy
to talk to Trey , Doc , if they have
further questions and we can try and
navigate , uh , that process together .
And now we have a comment . Um , I
would really like to like the graphic
for this symposium . Kudos to whoever
created it . That's an excellent
comment . And the graphics for the
symposium came from our two very
talented illustrators , William Kramer
and Ryan Stansell . They worked with
the publishing symposium team . And
again , if you need graphics for your
publications , there are great resource .
Don't think you have to complete those
graphics or create them on your your
own . We've got two very talented
individuals who can help you with that .
Thank you . In regards to companion
forms , who will be responsible for
determining what forms have companions ?
And will this require a separate D d
67 ? Great question . We
will actually be making the
determination of which forms We're
gonna start in phase one to have the
companion mobile forms because we're
going to target a little bit more
simpler forms and everything , since
it's gonna kind of be navigating , um ,
navigating new waters and everything .
So and then we'll reach out to the F .
M . O s for those forms , letting them
know that we're working on a companion
mobile form for their form . And it
will not require a d . D . 67 because
the form really isn't changing . It's
just having a companion piece that is
going to be able to be used on mobile
devices . So if anything , it's just a
version change . So it's just a
different version of the same form .
Now , what form design program are we
to use ? Well , if you're developing a
D A level form , uh , you shouldn't be
using any because that needs to come
through us . So your your form designs
to come through us . You can , you know ,
we've taken a pretty rough drafts of
things I think close to almost like ,
you know , a mock up of a form drawn on
a napkin . Um , but we can work with
you to make the design . Um , as far as
your local command level forms , that's
really up to you . I know some people .
Uh , do you know Adobe , Pdf and
everything ? We can advise you on our
software , which is available through ,
uh , jsp and , um , chess
and everything . I have a really
knowledgeable forms analyst who is my
tech guru that I go to on this . Um ,
if you're not within the army or
running under chest , then the software
is going to be super expensive , so it
may not . You know , it may be cost
prohibitive for your organization , but
we're happy to kind of walk you through
that , um , and everything . But again ,
if it's a d a level form come to us ,
we're the ones that should be designing
and not you . What is
the official process for getting a d d
form change ? A form for which the Army
is the lead service and prescribed in
an A are staffed with other services .
In many cases , we experience delays
getting the other services .
I definitely feel your pain on this . I
myself have had instances where I can't
get a response out of one of the uh ,
component services that utilizes the
form . If you're encountering this , um ,
I'll say this before I go over the
process for that , uh , for the D d
form revision . If you're encountering
that , you're just not getting anywhere .
Let me know . I work closely with D d
forms management , and we even went so
far as to all right , we can't get an
answer out of the Marine Corps . What
do we do ? Do we just move forward with
this and they'll help advise us and
navigate that way ? But , um , speaking
to the revision of a D d form again the
d d 67 everything's going to be driven
by that . So you want to fully ,
internally and externally coordinated d
d 67 . The external coordination is
obviously those other services . Um ,
and then the internal coordination
coordination is the standard rmd a
postal privacy office . All that good
stuff . Um and then you send it to a p
d . Submit it through us . We'll look
it over to make sure all those boxes
are checked and everything and that
you're not going to run into any issues
over at G D forms . Management will
send up your draft . Uh , d d 67 right ?
Right to them . And then they'll work
alongside me and your f m o to make
sure that the form is being revised to
your standards and exactly what you
wanted .
Now the new D A form 78
74 . Crn Not everyone is
proficient in the use of Excel format .
Is there a suggested Excel training
specific to this form , Not
specific to this form . I mean , if you
have questions regarding the form you
can always directed to us . But as
somebody that's not excel savvy myself ,
um , I find the form pretty easy to use .
Uh , that being said , if you want just
some Excel training , I know a
offers some through this . There's a
skills program . I've taken it myself
just to get my bearings in excel . Um ,
which leads me to , you know , probably
maybe answer another question that
might be coming is why we chose Excel .
Um , we noticed during the staffing
process that most organizations were
really relying heavily on their own
comment Resolution matrixes that works
excel spreadsheets , and we don't
prohibit the use of excel as a format
for a form But there has to be a
justification for the reason why it's
the chosen vehicle to get the collect
the information . And in this case , we
thought that Excel spreadsheet would
offer familiarity and flexibility in
the commenting process . So that's why
we chose that format . Um , but if you
have questions or even suggestions like ,
Oh , can you make this column do this
and everything ? We are totally open to
suggestions , and we want to know what
you think as you're going through the
use of it . Thank you
for new data forms . Do we need to
wait for the new A R and Pam to publish
first concurrently , or can we request
a new form to publish first ? New forms
will eventually be part of our future ,
a r and pan Mhm . That's a great
question and speaks to the how closely
we work with administrative
publications and W . Pelosi's team .
And the answer is no . You can't
publish a form in advance of the
prescribing issuance . The policy piece
that tells people you have to use this
form has to be in place , so they kind
of have to go together . We actually
think of the forms and the respective
prescribing issuance as a parent child
relationship . So basically , your your
home and your child is that is the form ,
and the publication is the parent .
They need to go together . They need to
move together so you can't have your
form out there without guidance on the
prescribing , the use and issuance of
the form . So hopefully that answers
your question . Now , if you're
concerned about the design process and
thinking that you want a super dynamic
for maybe one of those with 4000 lines
of code , um , we can work with you in
advance while you're working on your
publication and design the form and get
it ready to go so that it's full speed
ahead when you come in for official
submission . What is
the plan to make D A forms in a r
a . Nara compliant ? That's a really
good question . I would have to get
back on that . I think that's going to
speak to some of the items that we're
gonna look to cover in the webinar . Um ,
so I'll definitely make note of that
question . And if somebody whoever
asked it wants to reach out to me
directly happy to provide an answer as
I get the answer .
Thank you . Generally , how long does
it take to publish a new form or revise
an existing form ? Well , that's too .
It's a good question there . Two
processes here , so let's let's
separate amount . So if you're making a
stand alone forms revision , that means
it's not tied to a publication being
revised . And you know that the form is
not being is not going to affect any of
the body content of your publication .
Um , it can be a pretty fast process ,
but it's going to be driven by what
you're wanting to be have done to the
form . Um , if you're say , maybe ,
hopefully removing that SSN from the
form , it can be a pretty quick process ,
um , kind of thing . Or if you're
making very simple changes , uh , you
know , happy to glad changes on things .
We , um it's a very simple process ,
and it can happen anywhere from , you
know , 24 hours to a week , depending
on you know , the level of effort
required in it . Now for the
publication again , remember the parent
child relationship ? It's tied to your
publication . So when your publication
comes in for revision , Uh , making
sure that you've reviewed the forms and
graphics comments that are part of Army
wide staffing and adhere to our
recommendations . If you've checked all
those boxes , everything should go
smoothly . But know that if it's a are
your entire official submission package
needs to be current . And it will go to
legal with all the forms actions as
well . Because we think of the official
submission as package as a package
that's going to include your to 60 your
d d 67 SSN justification memos , all
the all the paperwork that goes
together , it's It's one nice little
present that makes its way through the
publishing process . So we need , uh ,
the D D 67 the 2 62 b
current so they can't just kind of be a
little aged or anything . We need to be
them all to be current in the official
submission package , and they'll move
along smoothly . So hopefully that
answers that question . So obviously ,
pans and forms prescribed in pans a
little bit easier because they don't
have to go to legal , but again , at
time of official submission , you need
your entire package to be complete with
the to 60 and the d d 67 . Thank you .
Our next question . Well , old . See
CRM forms be accepted for Army wide
pubs , staffing and
initiated and TMT before release
of the new A R 25 30 and
D A 78 74 Great question and
absolutely cases and TNT and TNT
taskers that are currently in flight .
Um , while if you really want to use
the d A for my , you know could send it
to you . Probably not a great idea
until our prescribing issuances out
there . Um , but we will accept
other comment . Resolution Matrix is
2028 . The 818 word documents you're
throwing at us up until the the
effective date of a R 25 30 .
What is involved in forms development ?
Can you take us through the process ?
Well , right , that's a That's an
excellent question , and we're
definitely going to be addressing that
in the webinar because it can be a
multifaceted thing . But , um ,
depending on where you're coming from ,
and I'll give a good example , this is
one of those ones where trade Doc um is
a little different . Often trade off
has a number of forms in their
publication , and they'll come to us in
advance and we kind of do a pre
publication design . Um , usually , if
there's five or more forms in a
publication , will work with them in
advance while there document is being
constructed . But we can also do that
for D A Level forms . We can meet with
you in advance . Have a prepublication
meeting . If you think that you're
going to want a certain type of form or
even graphics , maybe your form has
graphics . We'll work with you in
advance . Just reach out to us again .
We're here to work with you and help
you through this process because our
goal is when you get to the publishing
process . We just want things to go
full steam ahead and not have any
issues , particularly forms , issues ,
um , and everything so I could discuss
the entire development process . But
it's going to depend on your
publication , the form what you're
looking to do but again , always just
reach out to us . We're happy to answer
questions .
Thank you . Here's another question we
have is moving a form from one
manual to another , considered a
revision or just a different version ,
And would it require a D B 67 ?
Excellent question . And yes , it
requires a d . D 67 because the four
use line on your form is going to
change . So we need to update that form
and everything . Version changes for
forms are reserved for that inversion
changes . Please note , uh , do not
require a d d 67 version . Changes are
reserved for maybe the tabbing order of
the form isn't functioning , right . So
we got to go in there and just that
code . Or maybe we missed a period
somewhere almost like administrative
items . But for something as intensive
of moving a publication from one er to
another to an a r to a Pan am to from a
you know f m two a 80 p , we do require
the 67 because the forties line on the
form is going to change .
Thank you . Who is your POC for future
upgrades ? Development of the D . A
Forum 78 74 on automatically populating
comments and incorporating adjudicated
comments in the draft pub . Excellent
question . Just direct them to either
the forms mailbox or myself . Um ,
typically with something like that .
When it comes to the forms mailbox ,
they're gonna they're gonna send it to
me anyway , um , and then I'll direct
it to the appropriate person that can
reach out and help you with that .
Okay , I understand that the D A 78
74 will be mandatory for Army wide
staffing . However , if we find the
form to be a useful tool , will we be
prohibited from using it locally or
internally ? There's nothing that would
prohibit the use of the form locally .
I mean , you can just download it and
continue to use it . I wouldn't know
about it and that kind of thing . So
But also , if you like something
similar , maybe just some wording
change we often do while we can't
accommodate working all local forms
actions for the entire Department of
the Army . Now , keep in mind we
recently had to review all forms ,
including local and command level , and
there is some that were around
something aware . Around 11,800 forms
identified within the Department of the
Army . That's from maybe your garrison
level forms all the way up to you know ,
our d a form 31 Um so we can't offer
design services for every local command .
But if you'd like maybe a version of
that to use on your own locally , we
can maybe accommodate sending you one
that would be useful for that . Um ,
just know that your local command level
forms need to also be thoroughly
managed , and you're gonna want a memo
sent out to the highest use of the form .
So I'll give an example using OA say ,
Oh , a one of their own comment
Resolution matrix developed for use
within the area . The memorandum that
prescribes its usage would need to be
signed by Ms Miller because that's the
highest level of authority being used
by the form . So if it was a garrison
level comment resolution matrix , the
memorandum prescribing its use should
go to the garrison commander . So
hopefully that answers , you know ,
kind of that kind of question . But
again , further questions can be
directed to me , and hopefully , maybe
you do find the d A form 7874 useful
that that's our goal . So
where is the records ? Retention
information for a D . A form documented
is , and is there is it in the R or in
the D a p M or somewhere else . Well ,
the records management information is
actually collected on the d . D 67 .
There is a records management number .
Um , but again , that goes through our
m d A . As you can see , we do a lot of
work with our M d A and the Army
Privacy Office . Um , so and we're
really excited that Miss Kim Morton is
over there . Kim is very familiar with
a PDS processes , so that's going to be
a win for us linking up with that . But
our India can advise on that process ,
especially records management numbers .
That's going to go to Mr Anthony . Uh ,
Anthony Carly Gibson . Um and he can
help you with that . But there is a
slot , a collection box on the D . D
67 4 records management information .
Thank you . Here's another question .
What is the process for updating forms
in the pan , for example , The form has
been updated or revised , but we still
have the old version . May we just
download the revised form and scan
to the draft ? Pam . Additionally , if
you are the proponent for the forum ,
does it change Require full staffing .
Not sure I understand the question ,
especially about scanning uniform . Um ,
so I'll just target for this so
you should always be downloading your
forms from the A P D website . Please
don't go to Google and just , you know ,
put in the search engine D A Form 31 .
In order to make sure that you're
having the most up to date version of
your form , you need to download it
from the A P D website . Every form has
a form number at the bottom left hand
corner of the form , and there's also a
disposition that comes along with that .
So say you have a form from you know ,
March 1999 . That's the form date , and
there is no information after you know
after and everything . And then you
also have the same version of the form
from March 2021 . If the March 2021
disposition reads , previous edition is
obsolete . That means you can't use the
old version of the form you need to use
the new one . But in most instances ,
there may also be one that says , uh ,
may you may use previous edition
information is contained in that
disposition statement that helps guide
you on what you can and can't do with
the form . Now , as far as , uh ,
updating apam with a form or revising
it again , you need the D D 67 your
publication needs to be updated to .
There may be content in the publication
that is tied to the form that needs to
be updated . So you do need to
coordinate your D D 67 move it over to
us , and we'll get , uh , submit for
your official revision package of the
publication and the form . But keep in
mind pants . As Miss Pelosi stated ,
pants tend to be a little bit easier to
deal with because they don't have to go
to legal . So you're gonna see a
turnaround . More expeditious
turnaround time for revising a form and
a d . A . Pam , Thank you .
Can an initial design requests
go to a P d prior to routing
through a R and D ? A . Absolutely . If
you are thinking that you want some a
different kind of form or you know
something that's really complex or even ,
maybe you just have an idea that you
think might work , and it's a pretty
simple form . Definitely reach out to
us . We're here to meet with you and
help guide you through the entire
process . Um , and we can help make
sure that , you know , you meet
everything Other requirements from our
M V A and US .
Now , are there any discussions on
modernizing D A forms into the
information age moving away from D A
forms into automated process . I eat no
more pdf forms . I'll be honest right
now . No , PdF is our industry standard ,
and we're still going to use that . But
we are seeing an increase of system
generated forms . Um , I think
everybody probably got the sergeant
major of the Army's email about a
coming out . Um , that whole process is
involved is going to involve system
generated forms . Now , keep in mind
the loose definition of the form is
anything that collects information ,
right ? Um , which is a very loose
definition of the form . So but a
system that maybe processes other forms
in itself will then be considered a
form , and it does require some some
components from rmd A like a scorn , um ,
and also as such , we will require if
it we do identify it as a system
generated form , we will require you to
submit a d d 67 for that system as well
as a screenshot of the splash or launch
page for the system where your for use
or maybe even your privacy act
statement needs to appear .
Okay , we have a comment for him
before Miss Johnson . Maybe comment .
All our fo uniforms have been converted
to see you . I I hope this is
what this was not a replace
f o u o with c y action .
Since as fl you will a handling
instruction and see you I a
classification are two totally
different things governed by different
regulations . Totally understand . I
may have misspoke . We have identified
all forms that use fo you Oh , so that
we can reach out to those proponents
and discuss with them how they'd like
to move forward . Do they want to move
it as a C ? Why does it need that
classification level ? So we've
identified all d A level forms that
have f o u o on them so that we can
discuss with the forms management
officers of each proponent . See ,
we had a form that was developed in
Adobe , but we need to edit it . Can
you change ? PDF forms into word docs ?
Well , you shouldn't be editing any D A
Level forms again . The editing or
changing a D A level form is prohibited .
You need to come through us in order to
change a D A level form .
Thank you . And what is the most
challenging form you've developed ?
Well , that would probably a question
for my team , um , many of them who are
maybe on here because I don't do the
development . I just oversee it . I
have a talented team of individuals who
are really savvy with their forms .
Design , I can tell you that Mr Brian
Suborn , one of our forms . Analysts
and designers recently did the work on
D A Form 31 if you have not downloaded
it recently , you'll see it's a much
more dynamic forms . So that one was
pretty challenging . We've gotten in
trade Doc forms that are nearly like
that can be 40 pages long , so it just
depends on what you think is the most
complex form . We also have forms that
the medical jackets that employed the
services of our illustrators . We did a
dental form where they had to draw
teeth on it so that the dentist could
identify it so it can be pretty complex .
And then the other piece to this is
Don't forget D . A . Certificates are
forms as well . So we work . Our
illustrators worked to design those
which can entail actually designing an
embossing die , uh , for the investment
of the form and the artwork surrounding
it . So there's lots of different
facets . It just depends on what you
think is complex .
Well , thank you , Miss Tanya Art And
our last and final question regarding
forums is how would
one know if they are using or including
the most recent form out there ? Mhm .
Great . I just spoke to that . That is
the form , number and disposition . So
make sure you're checking that bottom
left hand corner of your form , and it
will state the date and the disposition
or the the usage line . So previous
edition obsolete . Previous edition may
be used , um , and everything , but
again , it's super important . Make
sure you're going to the a P . D .
Website to download your forms , even
if maybe you've stored a form on your
desktop . Go back and check because
that form may have changed . So it's
really important to use the a p . D
website . Um , and we're gonna have
more on the website coming up . So
that's an exciting and good Segway .
Thank you to all that submitted
questions on forms . We hope the
answers given today provide the
response expected and that they helped
to assist you with your duties for the
army . Uh huh .
Yeah . Our next presenter comes from
a PDS publishing technology division .
Miss Sharon Julia Garrett , who is the
division chief . Miscarriage will
showcase the new look and functionality
of the A P D website . Ladies and
gentlemen , Miss Shariah Garrett .
Hello and thank you for joining me
today as we discussed the modernization
effort for a P . D s website . My name
is Sherry Garrett , a PDS publishing
technology division chief . I have
served a P d for several years now ,
playing a critical role in the
development of our electronic
publishing system known as a pubs . The
pump system connects to the website
giving a P D the ability to publish and
index over 25,000 publications and
forms , and we'll play an essential
role as we move forward with additional
modernization efforts . The first slide
I like to discuss shows our current
website , which serves roughly 350,000
users a month . The A P D website is
the official site for armies ,
departmental publications and forms ,
all active a R S d a pants , HBOS
D . A . Memos and army directors are
published on our fight . In addition ,
you will find D A training and doctrine
pubs , along with links to D , a
technical and equipment manuals . The
emphasis on pub reform and the redesign
of the new A . R S and Pans has opened
up the opportunity for us to address
three focus areas that will enhance the
website even further to give a little
background . In 2018 , we've discovered
that 30% of army users were trying to
access the website using non desktop
devices such as phones and tablets . To
help meet the demand , a P D released
its first mobile friendly version ,
providing essential access to an
additional 90,000 users a month . The
website will continue to keep
accessibility and mobile friendly
versions as the foundation of its
design . The website will be enhanced
by highlighting a new look and feel
which I will cover in upcoming slides .
It will also be centered around the
user getting the most relevant data
quickly and with fewer clicks . Finally ,
it will include a robust search that
will highlight related publications and
forms while giving users the ability to
search the content within a publication
or form . Each of these focus areas
will further increase access to the A P
D website , making it more efficient as
we work towards getting our soldiers
and civilians more relevant policy
faster . On this slide and upcoming
slides , we will walk through the new
design anticipated to be released in
June of 2021 . The design
meets Deal D official website standards
and features a black golden white
design . Sure enough to catch the
user's attention . The look and feel
will be centered around a PDS mission
area , highlighting army publishing
community information with fewer clicks .
We anticipate these improvements to
further simplify and support users army
wide On this slide , the streamlined
navigation is shown when released , the
gold menu and header will remain docked
at the top of the screen . No matter
what device you use this feature will
give users improved visibility of the
site as they move from page to page .
Next , when a user clicks on the menu ,
they will be presented with a great
drop down menu that includes links to
all potential areas and interest under
that menus title , as shown on the
screen . The gray box that appeared
under the forms is a quick look at the
new menu design . In addition to the
top navigation bar , the new design
highlights Army publishing and forms
related content and places it in a
prominent location on the homepage for
users to quickly access . The area
consists of six buttons , each guiding
users to the most relevant information
to list a few . The new publications
button , along with new forms , will
provide to users with the most recent
act of publications or forms within the
last 30 days . The news section will
keep using up to date on the latest
Army publishing news and events , and
the how to button will quickly guide
the publishing community to helpful
resources , templates and publishing
guidance . The last several slides
hopefully gave you an idea on how the
new Web design will look and operate as
mentioned , we look forward to
releasing the new version in June of
2021 now to the next slide .
Earlier we discussed the A P D website .
Modernization focal areas included
centering information around the user
and the ability to find relevant
information quickly . With the June
release , two features will be included
along with the redesign . The first
feature will be adding the latest
publishing actions and top downloaded
forms to the homepage , and the second
will be showing the association between
an A R D a Pants and Army directives
for each publication . The next two
slides will show these two feature
concept as a P D publishing technology
division works to implement them in the
upcoming release . The latest
administrative publishing actions and
most frequently top downloaded forms
will now be readily accessible from a
BDS homepage . Users will find these
sections by scrolling towards the
bottom of the page , providing users .
This quick reference will reduce the
time users Finn looking for the most
recent active publications while
bringing to the forefront forms that
get downloaded . The most next feature
is associating eighties D A pants and a
RS . Together . This feature is
essential to the pub reform efforts .
Now that a R s will only include policy
and D A Pam's will contain procedural
content giving users one screen would
all associated publications where they
can easily navigate to will streamline
interpreting a particular policy . For
example , the record for a R 7
15-30 will show the two
Associated D A . Pam's , Pam 7
15 , Dash 24 Pam
700-15 , and it will also show
the two Associated Army directives . We
anticipate another release early in
2022 that will improve upon uses .
Search even more . The first will bring
forward Army acronyms and terms Search ,
making it easier for the users when
reviewing policy . And the second
feature will give users the ability to
search by keywords and topic areas . As
users will be able to search the
content of a publication and form .
This advanced search feature will make
it easier to find the exact policy that
users are looking for without having to
know the publication title or number .
The I T . Modernization efforts
discussed so far are just the beginning
for a P D , as the publishing
technology division continues to look
towards innovation and modernization to
complement the Army's pub reform
efforts . Thank you for allowing a P D
publishing technology division to
service your website publishing needs .
As we get closer to the June release ,
we will update the website with tips on
how to navigate and use the new website
design . And before I take questions ,
I'd like to ask that if you have any
suggestions for future enhancements ,
please reach out to the publishing
technology division by using the email
address shown on this slide . Your
feedback can help us shape and improve
the website even more . I will now be
glad to answer any questions .
Miss Garrett . We have received several
questions that we would like to take
the time to answer . We took the
courtesy of putting similar questions
together , but as we move through them ,
there may be a few duplicate questions .
The first question that we received it
is will all aspect all aspects of
the website that you showcase today be
available in June 2021 .
Yes , thank you are June release will
focus on the new look and navigation ,
but will also include the Association
of the A R . A D and Pen
when looking at a particular
publication record and also will
highlight the latest publishing actions
and top down sorry , downloaded forms
on the website . What will not be
included in the June release is some of
the additional search capabilities that
I mentioned earlier . For instance ,
searching the content of a publication
by keyword . Uh huh .
Thank you . Thank you . Here's another
question . Will this new search
capabilities search across through
doctrine and training publications as
well ? Yes . The new search
capability will , um , come through
anything in the index . It will search
through , uh , doctrine and training
publications looking at the content ,
and we will pull all relevant data
so you won't need to know the
nomenclature , uh , or the pub date to
be able to find exactly what you're
looking for . Mhm . Okay , Yeah .
Why wait until 2022
to enhance the websites capability for
content search ? Good
question . So , um , providing
the ability for users to search the
content of the public publication is
the highest priority for my team . Um ,
in doing so , we must also keep in mind
usability , accessibility and security .
That's the foundation for everything we
do . Um , in keeping that in
mind , we focused on the new look and
feel as well as the changes that were
needed for reform efforts . And we
will quickly move forward with content
search right after that .
Thank you . You know , well , the
nomenclature in the latest
administrative publishing actions and
top downloaded forms allow me to see
the recorded the records . Metadata .
Yes . Um , part of the website
reform efforts is to bring data to the
user's quicker . In this situation , we
will provide a quick way to show the
latest administrative publishing
actions and top downloaded forms on the
home page . Uh , when we do that , we
will provide a link to the metadata
details , um , so that the user can
quickly see the details of the record .
In about 2000 and 12 or
2013 , a p D added a capability to its
website where users could subscribe and
receive automatic notifications when a
new pub was posted . Will this push
capability be brought back on the new
website design ? This was a great
capability to push the notifications to
new users . Mhm . Right . So ,
um , I hope to achieve some of that
when we bring the latest administrative
publications to the website . But in
the future we are looking at additional
ways to bring the that alert feature as
well . Currently on the website , we do
have a subscription report that
also provides the new pubs that
have just been posted . Um , I can add
that to the F A Q for you , Mr
Washington , Um , to be able to get to
now , are there any actions towards
incorporating or integration of a P . D
S website and O . S . D s Policy
Management Tool Game changer , which
is a cross organizational
department initiative to develop an
easily accessible common understanding
of external , federal and internal
department guidance through analyzing
guidance documents and utilizing
natural language processing techniques ?
Game changer Search features
incorporate AI technology to
improve search features . Is this
another capability A . P D . Is working
on developing ? That's a good
question . Um , I will say it's a
question I'm going to have to defer to
a little bit later . We are in the
talks with OSD game changer
right now to see exactly what their
capability offers , Um , and how we
can partner , um to ensure
that everybody is able to absorb
policy quickly , um , and easily .
Thank you . Now , what do I need in
order to open up an e book ?
Another good question . Um , and I
believe Don Moore is , um , still on .
So , Don , if you could speak to that ,
I think you touched on it earlier .
Yeah , Hi . So you'll need if you're on
a laptop computer , you'll need Adobe
digital editions to open those files .
And if you're on a smartphone or a
tablet , you'll need some sort of an e
book application , and you can open
that on your on your device through
that application . Now , all of our
pubs , the heirs and the D A pants are
also published still in pdf format . So
if you're on your laptop , you can
always open as a pdf as well .
Well , thank you both . Now , here's
another question . Is the concept and
look of the projected website set or
will we see other changes when the
website is launched ? Thank you for
your question . So what you saw today
were mock ups , and um , I would like
to , um just take a moment to give a
shout out to the Forms division who
played a huge part in assisting with
the design . Um , those concepts ,
however , will look a little bit
differently in June . In June , as
we take them from a mock
up to actually a website . However ,
it should look very close . Mm .
Thank you . Now , how do I provide
suggested changes to the website ?
Yes , um , to provide suggested changes .
You can reach out to myself directly .
Or you can contact my team through
the mailbox . Said I referenced in my
slides . I believe that was slide 13 .
Um , we're always looking for ways to
innovate the website , but we do have
to keep in mind . We have to work with
an army and d o d website standards .
We will take all feedback that's
provided , um , review it and put
into upcoming releases Those items that
meet that standard . Okay ,
Next question . When the new design is
released , will the website look
differently on my mobile device ?
Yes . So one of the big things is
compliance . Um , And to adhere to
compliance , we will provide a mobile ,
friendly and responsive website . That
means the uh , website will grow or
shrink depending on the user's device .
If you're on a , uh ipad , for instance ,
it would look different than if you're
on a phone . And , um ,
as we get closer to June's relief , I
plan on posting materials up on the
website to show the differences between
the mobile devices as well as the
actual , um , that's top
friendly version and offer a navigation
tutorial in the Thank
you . Now I'm like the website , But
why is there not a series table
as there once was on the website ?
Okay , I think I need a little bit more
information to answer this particular
question . If the user could
maybe just add on to it , I'll be glad
to answer it . Um , and the f a Q or
get you an answer ? Um , in some other
fashion . Thank you .
Where in the website can I find out
what an acronym means when reading a
publication ? Great question . So
currently , the ABC A , which houses
the acronyms , is located under our
tools section and the tools drop down
menu . Um , however , we are looking to
move that , um to the search
area and make it more pronounced also
in the future . We're also looking to
find ways to bring forward the acronym
and other search criteria , so that
we reduce clicks even more . Mhm .
Thank you . Is the EPA apps portal
undergoing modernization ? Will
proponents have access to the pope's
portal ? Yeah . So , e pops is the
publishing a system that allows , um ,
publishing forms and indexing to
ultimately get the pubs and forms up on
the website . Um , and proponents will
be able to utilize e pubs to , um ,
perform searches and see the status of
of their , um , pubs . Um , we have
just completed our modernization effort
in July . Um , and we've done some
cleanup before . It has actually gone
out to allow , um , other people into
it . I would anticipate in the coming
months that we will send
something out , um , so that others can
join .
How will the changes in the navigation
help users find the information
they find faster ?
Uh , yeah . So , um , once again ,
bringing information to the user
quicker , faster , with less clicks is
our main priority . So to do that ,
we've we've done a few things . We're
going to keep that top navigation
within , um , the user's reach . Also ,
there are several different target
areas . Um , sorry . Target audiences
for website . And so the home page will
provide an additional navigation area
to help those users get directly to the
information they need . Yeah .
Hume . Now , will the
updated website include a link
for what is currently found in the
Status page report ?
No . Well , the updated website include
a link . Um , yes .
So the status page
report , I think , might be the
subscription report . Um , and we
will continue to have a link to the
subscription report in the new design .
We also have a RSS feed now for the
subscription report . So for those who
do not want to check the website , um ,
that can automatically be sent to your
outlook through the RSS feed . Mhm .
I mean it . Now , will we be able one
day to see who looked at our our
regulation , how often and what
particular parts were viewed . When we
update the regulation , we can target
feedback versus ask the entire army .
Yeah . Good question . So , currently ,
now , my team can provide a report
if asked for how many hits your
publication has gotten within a certain
amount of time . Um , if we're talking
about what page of the
pdf they're fueling , that might be a
little harder for us to provide . Um
But right now , we can definitely
provide some of those metrics that
you're looking for . Um , I don't know
that we can target it down to the exact
audience , but we could try to get
close . Mhm . Just reach out to me and
we'll see what we can do . Mhm
to wrap up this portion of the question
and answer segment . We have our final
question for Miss Garrett . How ? How
do I provide suggested changes for the
website ? Yes . Um , so
please feel free to reach out to my
team . Um , we're all very eager ,
eager to enhance the website . I did
provide the division mailbox . I
believe that's slide 13 . Or you can
reach out to me directly .
Okay . What ? Thank you
all for your submitted questions , we
enjoy hearing from those that use the
website and who wanted to know more
about what our publishing technology
division can do to assist with proposed
suggestions . I would like to conclude
this session with mascara and thank her
for her presentation on the a . P . D s
website redesign concept , providing
the end users with not only an
accessible website , but also the
ability to search and locate army
publications and forms . Okay ,
Next , we will hear from the printing
management division as a major effort
in October 2020 . The printing
Management division along with the
media distribution division MDG
transitioned from the Office of
Administrative Assistant L . A . Two .
Army Material Command , AMC . Following
this command transition , a P D
continues to work closely with the
printing management division to achieve
the Army's publishing , printing and
distribution missions . We will
now have the pleasure to hear from Mr
Wesley McCollum and Miss Karen
Rodriguez .
Hello , I'm Wesley , my home and I'm a
program analyst with the Printing
Management division . PMD PMD falls
under M . C of the U S . Army Print and
Media Distribution Center Printing
Management division . I'm also joined
by Karen Rodriguez , who is a senior
prince specialist . With PMD . Today
we'll be going over AMC sprinting
management divisions , Purpose
objectives , P . M . D . S Mission
Vision and Rolls governing authorities
Policy and guidance , facts , structure
and print request . We will also be
discussing when , how and where to
submit a D . A form to 80 to a to 60
and how to provide funding to AMC . PNG
utilizing the D D form 448 and or the
D D form 7600 printing management
objectives . Karen and I will be
providing information and resources
throughout this presentation . These
are information and resources that are
available to Army customers , which you
can share with your organization . I'll
be providing a brief description on how
to complete and submit a print requests
on a D form to 82 . Also be providing
information about completing and
submitting a D . D Form 448 member and
or FS form 7600 . Our mission
is to provide the customer a great
product at an inexpensive cost . We
accomplish this mission through the
bidding process . We request bids from
multiple civilian print facilities
approved by GPO to compete in a pricing
for printed products . Pandey consists
of 10 highly trained print specialists
with the first backgrounds and printing .
We are well trained and proactive . The
print management division provides cost
advantages over all other avenues of
pre procurement . For the army . We
exist to save the army money without
sacrificing your timing or quality for
a project . This is an important role .
As budgets get tighter and tighter , we
follow the guidelines for the
procurement of printing sat down by U .
S Code GPO and D . L . A . Title 44
states that all government printing
must be procured by the government
publishing office . PMD Procure is
printing under the authority of GPO . P
M D has the approving authority up to
10,000 per work order one that costs
exceed 10,000 . GPO will procure the
job through the bidding process . The
Army National Guard is exempt from
using D L . A . A new
Dodie will also exempt PMD from using D
l . A . This is due to several studies
which indicate cost advantages from
civilian printers over D . L . A . With
the realignment of the Print Management
Division and Media Distribution Center
to a M . C . The decision was made to
remove the printing and distribution
from the A R 25 30 and the Pam 25
40 . Those excerpts now make up a R
and Pam 25 38 Army print and
Distribution program . At your leisure .
Please review the A R M . P M . 25 38
for policy and procedural updates .
Learning Management Division Facts .
The Army Print and Media Distribution
Center was reassigned from the office
of the administrative assistant to the
secretary of the Army . Oh a a . 2 a.m.
C . Effective October 1st 2020 which is
the start of fiscal year 2021 . The
transition from OA to AMC will be
seamless for our customers through P M
d o A . Funds printing for all HDD , a
principal officials , PCS principal
officers and their staffs and field
operating agencies . Fawaz assigned to
h P d . A . Traders also funds the
procurement of all departmental
training and doctoral publications
through PMD , AMC and material
developers fund , print and
distribution of most of our
authenticated and index publications ,
which includes technical manuals ,
forms , certificates , checklists and
various other publications . H g D . A .
And Army organizations in the
Washington D . C . Metro area must
utilize PMD for print procurement in
accordance with a R 25 30 . As Karen is
discussed , this information will be
moved to the new a R 25 38 . Pre
procurement of the authenticated and
indexed publications and publications
distributed by media distribution
division M . D D must also utilize
PMD . PMD assumes the responsibility of
pre procurement through GPO , PMG
Assist GPO and the Creation and
management of printing contracts . We
offer our expertise to guiding you
through the printing process , which
includes the technical aspects of
printing . We want to work with you to
save you money without sacrificing
timing or quality printing management
division structure . This is a pared
down organizational chart for PMD and
MDG through EMC . The move from OA to
AMC is documented . An Army General
order 2020 12 . The transition from
O A to M . C will be seamless for our
customers When submitting a print
request for DEA Administrative
publications and authenticated D A
training , doctrinal , technical and
equipment publications . Please send
the request to the to 60 email address
noted on the slide . The email address
is also on the A P D Website Printing
Management division Print request . Non
authenticated print requests are
submitted to PMD on a D form to 82 d o .
D . Printing requisition order through
the PMD mailbox , which is listed on
the side . A sample DD form to 82 will
be displayed on the next slide . Once
PMD receives your completed DD form to
82 a PdF print ready file of the
artwork , a print specialist will be
able to procure your print request .
PMD considers a completed DD form to 82
as completed when the fields for the
below bullets are complete . This is a
sample DD form to 82 of the fields that
need to be completed . For PMD to
process your print request date of
request requested delivery date form ,
publication number and title
nomenclature for your current request
quantity and page count delivery to
location . Signed the Liaison Office
Approval Block by the Publishing
Champion PC , our publication Control
officer PCO . Sign the approving office
block Army Publishing Director , A . PD
Financial POC . Hurting Management
Division Funding This process is only
for print requests , which are not h g
d . A funded print requests . PMD can
accept a DD form for 48 nipper that
will be processed either through delay
or unique , or depending on the type of
request . PMG will inform the customer
as to which organization D . L . A . Or
Unicorn address should be in Block .
Seven of the Nipper members are
submitted directly to PMD and turn PMD
submit . Submit for directly to delay
or unicorns . POC , the D L . A . Or
Unique or POC will then provide P M D
with a D D form for 42 which is the
acceptance Nipper . PMD will then
provide the DD form 442 to the customer .
In some cases , the requesting
organization requires a support
agreement before I met her can be
provided an FS form 7600 United States
government General Terms and conditions
is a support agreement portion of the
FS Form 7600 and the FS form 7600 b .
United States Government Interagency
Agreement I A A replaces the member .
In other cases , customers will provide
a FS form 7600 and once the FS
form 7600 is accepted , the customer
will submit a member in this case a d d
form 4482 will be provided instead of
the FS form 7600 b . The FS form
7600 process can take between 4 to 6
weeks to go through the d . A legal
process Unicorn is currently unable to
accept the FS form 7600 pretty
management Division POC s . This slide
shows contact information for PMD which
is able to assist you with any of your
printing needs . PMD looks forward to
speaking and working with you . That
concludes our presentations . Now we
would like to open up the floor for
some questions .
Uh huh . Thank you , Mr McCollum
and Ms Rodriguez on your explanation on
how one would fill out the required
printing forms and where to send them
once completed , along with information
on where we can find the printing a r
and the d a . Pan ,
we have received several questions for
printing , which we will now cover with
Mr McCollum and Ms Rodriguez .
Yeah , Yeah . Now our first question is ,
if I am an h g d . A employee , how
much will it cost our organization to
procure our print requests ?
Hi . This is well , first you as long
as your organization's publishing
champion , PC or publication control
officer reviews your request agrees .
That is something that is needed and
signs Liaison Office approval Block Of
the 2 82 the Army publishing director
agrees to procure the request . There
is no cost for you or your organization
to procure your print request . An H g
d . A line of accounting is established
each fiscal year through the Printing
Management Division where each H G d
organization palms funding for h g d .
A print request . Yeah .
Thank you , Mr McCollum . Can the PM
can PMD procure print requests with
short timelines ? Oh , yeah ,
Yes , as long as funding as long as
please ensure that your print request
is submitted . 2 p.m. D as soon as
possible . The Sooner PMD receives your
print requests , the faster PMG will be
able to deliver your request .
Thank you if I am an h p d
a . Sorry . Financing
questions one . On average ,
What is the dollar amount per year that
a P D dedicates to funding hard copy
printing and distribution of Army
publications ? Two .
Considering the covid pandemic and
looming federal budget cuts should
shoulder . Should soldiers expect
reduced funding for hard copy ,
technical training and equipment
publications , for example , reduced
funding for the Army Training Support
Center at Fort Eustis , which prints
and distributes publications . That's a
great question . Uh , the average on
average amount of funding that has been
obligated by a P D . Has changed this
year . Um , due to the switch of PMD
pretty management division moving to
AMC this year , a P D has palmed around
750 k to procure Huth print requests
this fiscal year . As to the second
part of the question , the covid
pandemic has not changed anything as
far as PMD procuring hard copy TMS ,
TBS and such . Um , each
organization palms for them to have
enough money to procure these types of
publications . So there is no change ,
and the soldier will be able to still
obtain the publications through the
media distribution division . Yeah ,
Mhm . Okay , now we have
other questions . If you have any other
questions , please submit them now
before we move on to the next presenter .
Now are last question mhm
since , for not we are here for you
printing PMD . Our last question that
we have here is we have Can the
presenting management division PMD
procure print requests for
more than one reprint ?
I'm not sure I understand the question ,
but , um , I'm guessing that you're
talking about a reprint action for
technical manuals . Um , yes , you can
do reprint , uh , for more than one
reprint , as long as it's not the same
item that's being stocked at M . D . D .
With the same distribution code . Um ,
as far as a program Yes . You can also
do a reprint of that .
That's it . Well , thank you . To
those that submitted questions . We
hope the answers given today provide
better clarification to what was
presented . We are due
for our last break of the symposium .
Please take the next
15 minutes as we break before we
hear from our last presenters of the
day .