or your proposal would not be
considered qualified . As part of all
proposals , we need explanations on
pricing . Uh , this can be strategic
public price list or other verified
pricing to ensure that the government
is receiving fair and reasonable
pricing . Um , along with fair and
reasonable pricing , we need to know
that you have the capability , the
necessary assets available and are
responsible vendor we can come to with
a variety of needs over the life of the
contract .
Next line . A qualifying offer is one
who is determined to be a responsible
source . In accordance with far nine
point 104-1 you will notice a previous
slide and this one . There are a lot of
far or even Defar references . You can
find the full text for those references
at acquisition dot gov . Uh , this does
not require login . You can simply go
to the site and type in any of the far
Defour's references that we have in the
slides . To see the full text .
A qualifying offers one that submits a
proposal that conforms to the
solicitation requirements . I e . Their
entire proposal is complete . The reps
inserts are filled out . They they
provided all of the required
information . Uh , they have their
subcontracting or small business
subcontracting plans available . They
have all of the necessary access is ,
uh , and permissions to work in the A .
R s . They're proposing to , um and
they do provide some sort of fair and
reasonable pricing so that we can make
that determination . The contracting
officer has no qualifying officer is
one where the contracting officer has
no reason to believe that the offer is
likely to offer other than fair and
reasonable pricing . The evaluation
Factors for award factor . One .
General standard of responsibility ,
determination , factor to special
standard of responsibility factor three .
Compliance with a solicitation and
factor for pricing assessment .
We understand that not every vendor who
is interested in the West Bank will
have all of the required equipment or
Manning needed to meet every need but
providing agreements or contracts with
subcontractors or cooperation
agreements . To show that you have the
ability to provide everything needed
will demonstrate responsibility .
Schedule is very important . We may
operate with months of notice for need
or weeks . Agility and mobility are key
to meeting fast paced and changing BOT
requirements , while past performance
will be considered neutral , while the
lack of past performance will be
considered neutral , meaning . If you
do not have past performance with the
government or past performance that we
are able to evaluate , it is mutual .
It will not count for or against you .
We will be reviewing several past
performance data base is one example
being see Parsi parts will not be the
only database . That's just an example ,
uh , to look into performance history
of offers . If you have a history of
poor performance , Um , that is
something that we will need to consider
when determining if you're responsible
vendor . What it comes down to is
integrity . We want to do business with
vendors who perform their contracts
well at a fair and reasonable price
while following the rules and
regulations necessary for doing
business with the government ,
um , the general responsibility
standards . Again , we understand that
you may not have all of the materials
needed to meet every requirement in the
performance work statements , but we
will be looking to see that you can
provide them either through
subcontracting partnerships or other
growth that your business is able to
find to accommodate the needs of the
government uh so this will require
organization experience , operational
controls , technical skills and it may
involve the need for massive
coordination to meet needs , especially
austere locations . Um , you must have
the necessary production , construction
and technical equipment and facilities ,
or the ability to obtain them and be
otherwise qualified and eligible to
receive an award under applicable laws
and regulations .
The special standard of responsibility .
Uh , element one financial capability .
Uh , this is possessing the adequate
financial resources based on the O . R .
Uh , of note , there will not be
progress or interim payments under the
Web stack . It will be at the end or at
the completion of the task order . You
would submit an invoice and then watch
would pay that . That can take up to 30
days . So we need to know that
financially your company can handle
meeting our needs element to asset
availability and readiness . Um , again ,
we may have months or weeks of notice
before actions . We need to know that
you have the capability to mobilise
when needed , agile and rapid response
kind of ties into asset availability .
Do you have what we need ? Can you get
it there in time ? An element for
quality . We need to know that the
things that you're providing are of
quality . The performance of records
shall demonstrate sufficient tenacity
and perseverance to meet the
requirements , quality of the services
provided and expertise and the types
and quantities of required services .
There may be times when multiple awards
remain the same . You are in support of
the divisions ,
responsibility , determination . The
contracting officer may make a
responsibility , determination , with
or without requesting any additional
information from an offer to
substantiate that it satisfies the
general responsibility standards . The
contracting officer may consider an
offers inability to promptly respond to
a request for information as
indications the offer is non responsive
when the contracting officer requests
responsibility , information , the
offers response and all related
communications between the government
and the offer are solely for the
purpose of determining whether the
offer is responsible . These
communications will not constitute
discussions within the meaning of far
15.306 since the offer will not be
given an opportunity to revise its
proposal . I want to bring attention to
that first paragraph if we reach out to
you for clarifications . If we reach
out to you for additional information ,
and you don't respond . That does make
it harder to make a responsibility
determination . We need to know that we
can reach you . We need to know that
there's open communication to next life .
The following are examples of
information that may be required , uh ,
to include information demonstrating
them to propose subcontractor satisfies
general standards of responsibility .
Uh , we need to know that you can
comply with required performance
schedule . Uh , we need to know that
you have or can obtain the different
organizational equipment management
technical skills necessary to perform
for each transporter . Um , that you
have quality assurance practices and
procedures in police that the equipment
and facilities that you use are sounds ,
that they are safe , that they are
quality and that they are usable . Um ,
that any registrations or
certifications that you need are
already in place , um , and
that you have a computer system
conforming to the requirements provided
under cyber security requirements . And
there are three D Fars references there
for you to read essentially , when
working with the government today ,
correspondents has done via the
computer there are different
cybersecurity requirements when dealing
with the and it is important that you
understand and can comply with them .
Responsibility . Determination The
contracting officer may at their
discretion , rely on information
available from other sources , um ,
such as past performance databases or
discussions with other entities
familiar with the offer to use any or
to use any other techniques described
in far 9.1 when determining whether the
offer satisfies the far nine point
104-1 General responsibility standards .
Uh , steam in all of these slides is
responsibility . We need to know that
the people were doing business with are
the right people to be doing business
with moving on to ethics .
Um , there are several specific ethics
provisions . Um , there additional
general language . And there's
additional general language in the
solicitation and in the performance
work statements . Uh , KO has a broad
reporting requirement , uh , and there
are specific ethics to be aware of when
working with or around government
employees . The first is gratuities .
It is very important to understand that
government employees cannot accept
gifts , gratuities or other gestures
that may be seen as a bribe . We
understand that there are certain
professional practices globally that
includes gift exchanges during the
course of business , but we cannot give
or receive any gifts . Furthermore , if
there are gifts exchanged , there can
be significant financial and
performance repercussions for those
involved , both for the vendor and the
government employee . The government
may recover exemplary damages of 3 to
10 times the cost incurred by the
concert contractor in giving the
gratuity anti kickback .
There are regulations regarding
kickbacks which prohibit or providing ,
attempting to provide or offering to
provide any kickbacks you may not
solicit , accept or attempts to accept
any kickbacks . This includes the
perception of kickbacks contractors are
required to have in place and follow
reasonable procedures to prevent and
detect possible violations .
Contracts are required to promptly
report any violations when it has
reasonable grounds to believe the
violation may have occurred . Proof is
not needed . If you think that a
violation might have occurred , you
need to report it . The contractor
shall cooperate fully with any federal
agency investigating a possible
violation . The contracting officer may
offset the amount of any kickback
against any funds owed by the U . S .
Under the prime contract , and it says
prime contract on here , and we're
going to get to that a little bit
because the prime contractor under
these ethics rules is responsible for
both their company , their employees
and their subcontractors . The
contractor must incorporate the
substance of , um clauses this ethics
club in all subcontracts exceeding
$150,000 .
So again , please note that ethics
extends the contractor employees , um
so the within 30 days after contractor
rewards are contract award , the
contractor shall have a written code of
business ethics and conduct . They
shall make a copy of the code available
to each employee engaged in performance
of the contract , and the contractor
shall promote an organizational culture
that encourages ethical conduct and a
commitment to compliance with the law .
You need to disclose to the inspector
General and the contracting officer
whenever you have any kind of credible
evidence that the principal employee
agent or subcontractor has committed a
violation of federal criminal law
involving fraud , conflict of interest ,
bribery or gratuity violation . And
again , failure to do so could results
in being disbarred and no longer
receiving contracts with the government
and in monetary damages 3 to 10 times
the amount that was determined . The
contractor shall establish business
ethics awareness and compliance program ,
and it must include training and an
internal control system . There are
prohibitions on persons convicted of
fraud . Any person convicted of fraud
or other felony arising out of a
contract with the Department of Defense
may not serve in a management or
supervisory capacity . They may not
serve on the contractor of board of
directors , and they may not act as a
consultant , agent or representative of
the contractor for five years from
their convictions . Uh , and there are
additional penalties from knowing and
knowingly employing such a person .
The government has multiple initiatives
in place to combat trafficking in
persons . Uh , this is a broad coverage ,
but it does include contractors ,
contractor employees and their agents .
And there are several restrictions when
working with the government during the
life of your contract . You shall not
procure commercial acts during the
period of performance of the contract .
That's the idea like , which is a base
of five years with a five year option ,
not individual task orders . They shall
not use forced labor and performing the
contract , and they shall not charge
employees recruitment fees . Um ,
contractors are required to notify its
employees of the policies , take
appropriate actions against employees ,
agents or subcontractors who violate
these restrictions . There is an
affirmative duty to disclose the nature
and extent of any office offense to the
inspector general and to cooperate
fully in investigations and violations .
You must maintain a plan when services
with an estimated value exceeding
$500,000 are to be performed outside of
the United States . Uh , all of the
task orders all of the contracts .
Under this works , Mac will be
performed outside of the United States
General provisions to comply with any
applicable laws , codes and regulations
in connection with the performance of
all work under the contract . Um , so
if you look at your performance work
statements under section Equality , uh ,
this brings in the ethics related laws
and regulations of the country in which
the task orders being performed . Those
laws very substantially but may
prohibit bribery to a public official
bribery of a private citizen or fraud
or misrepresentation during business
dealings .
Um , Defar is also required to the KO
refers any matters , providing a bias
for suspension to the agency's firing
and suspension . Official . Uh , this
includes commission of any offense
offense , including a lack of business
integrity or business honesty that
seriously and directly affects the
present responsibility of a government
contractor . UH , this can include
devouring and suspension . Official
will consider the facts and decide
whether suspension or debarment is
warranted . Uh , if a contractor is
debarred , they cannot receive
government contracts as a
traditions for government employees .
This focuses on contractor requirements ,
not government employee restrictions .
Um , it is important to be aware of the
different requirements when working
with and around government employees .
Be aware , however , that government
employees are restricted from seeking
or accepting any gratuities from a
prohibited source . Prohibited sources
include prime contractor and any of its
subcontractors , and in this
restriction applies to all government
employees , regardless of whether they
are involved with the contracting
process . There are very limited set of
exceptions when it comes to gifts and
government employees , um , as a
general rule and to protect yourself
and your company , do not try to engage
in gift giving or exchanges with
government employees . Um , fertility
utility is anything of monetary value .
Uh , this does include meals , lodging ,
travel , expenses , entertainment and
do not offer gratuity to government
employee . It may be perceived as a
bribery , uh , and it's gratuities
accepted the government employee may
end up in trouble and the contractor
may be investigated . There are
additional , uh , processes in place .
Government employees have internal
reporting requirements before seeking
employment with a contractor . As a
contractor , you are not prohibited
from ever employing someone who have a
history with the government that there
are a lot of rules and regulations for
both parties to be aware of .
Compliance with ethics requirements has
high visibility . Allegations of
wrongdoing are reviewed and
investigated . Uh , and you must
understand the rules . Make sure your
employees and subcontractors understand
the rules and insist on compliance .
So we're going to start with the
questions and answers that we received
during the synopsis . Um , all
questions for the synopsis itself were
due by February 5th . Uh , and these
are what we received during that time .
Participants should note that in order
to ask questions , they must have a
microphone on their connected device to
utilize the chat function . After
review of the questions received during
the synopsis , impromptu questions will
be permitted and spontaneous answers
may be provided at the government's
discretion . Verbal answers given
during this presentation are only
intended for general discussion and do
not represent the government's final
position or other explanations or
instructions given by government
officials before the award of the
contract will not be binding . The
government may determine that questions
received are not relevant to the
specific synopsis or solicitation .
Questions received are prejudicial to a
specific perspective . Offer or a
question requires additional research
before an answer can be given . In
these instances , the question will
either be marked for future action or
discarded at the government's
discretion . So the first question
we received how will offers know that
the government is looking how the God
offers no what the government is
looking for in each task border . When
the government sends the request for
task order proposal , the details of
the requirement will be included .
William Weeks Max Solution Be full and
open . Yes , this will be a full and
open competition from multiple award .
When will the government released a
solicitation ? We intend to release the
solicitation by the end of February
when submitting a proposal that
includes lodging . Will the government
be asking the contractor to present
every available hotel in the Pacific
region unless otherwise stated in the
request for task border proposal
vendors will be expected to provide one
actionable solution to lodging the
performance work statements . Section
4.1 Lodging Services states that the
contractor must meet the U . S .
Embassy approved force protection
requirements . Is this section
referring to M . C . I s , uh , stat
center and the N C . I . S stat
assessment . And see if that assessment
is one tool used to determine lodging
that need to prove force protection
requirements . For more information ,
refer to the applicable embassy rules
in each country . Do the rates offered
need to be in accordance with per diem
rates ? Yes , all rates should be
within per diem rates for the location .
Per diem rates can be found on the G S ,
A . And State Department websites and
the links to those have been provided
in this slide . When responding to a
request for task order proposals , will
vendors be required to propose to the
entire our top , or can they respond to
specific requirements within the our
top In order to ensure that a proposal
is competitive , it is recommended that
vendors review the specific
requirements of the respective our top
and respond to it in accordance with
the requirements and with that we're
going to open the floor to additional
questions . Mhm .
Okay . Hey , For those of you on M s
teams , you can choose the race hands
feature or type your question in the
chat box and we will answer
each question one by one .
And then after everybody has had a
chance to ask questions the M s teams
and in the chat box , and we will go to
those who are just dialed in
once again . And you are on the M s
teams and you have a question . Please
raise your hands .
Okay . Yes , thank you very much . What
is the typical time that's gonna be
allowed for response to the are tops ?
Well , that made very big commission
requirements . As we said before ,
sometimes we will be given month notice
or sometimes weeks notice before we
need to make an award . Uh , that will
really be the determining factor on how
long were able to put up station . And
how long
is that ? Uh , does that answer your
question , sir ? Mostly .
Yes . Thank you . Hi . My
question is , uh , how many do you
guys have a limit of , Uh , when does
you'll be choosing for a particular
region . Uh , there's no limit at all .
That's the first question and followed
by the second question , which is , Do
you have stop for a second ? So let's
answer your first question , and then
we'll do the second one to make sure
that we give you adequate answers .
Both questions . The first question is ,
will there be a limit to how many
veterans are awarded for each Correct ?
Yes . At this time , there is nothing
in place that's going to limit how many
bettors can receive awards
noted again . The second question
would be like You have different
services as well as different supplies
requirement . So what , uh , would
there be multiple windows for for the
same thing or all the windows will be
allowed to bid for each for all the
categories in that particular region .
So when we released the request for
task order from , it would actually
have the entire requirement looking for
someone who can meet the entire
requirement and the ultimate goals .
One path . Order her event to one
vendor . Now , if that vendor has
subcontractors that they have different
partnerships in place to help them meet
the needs of that , that's great . But
the ultimate goal is to work with one
vendor per action that can meet all
running out . No good , Thank you .
Get a question in the chat . Alright .
So before I move over to the chat , are
there any other team classrooms ,
people to return it .
All right . So moving over . Uh huh .
Where will the post award conference be
held ? Or will it be virtual ? I
believe that this time we're still
planning to have it virtual due to the
covid environment . Um , I mean ,
because of covid , that's subject to
change . But as of right now , the same .
Yeah ,
part of right , our top . That will
vary be harvest time . We are given
warning . Will the website be set aside
for small will be released at school ,
and so the West Coast will be full and
open . However , if a small business
demonstrates that it can meet all the
requirements for the region that it was
like to support , um , the entire
Are there Any other questions were
shocked .
All right , I'm not seeing any other
questions for the chat . Um , anybody
who just filed in his on the phone Are
there any questions for people who are
on the ,
uh , you're taking the question . Will
there be set aside ? Opportunities
under the West Bank . Uh , at this time ,
we're not anticipating specific Set
aside , uh , for the work .
Yes . Thank you . Would we be allowed
to partner with another awardee on the
art on a specific requirement ?
Um , that is already on the WebEx max
contract or specific requirement . For
example , if we are on there as a prime
and somebody else is on , there is a
prime . But the requirement seems to be
bigger than any one of us could pull
off . Would we be allowed to partner
with another awardee on the contract
in this scenario ? You mean that one of
you would after the subcontractor
together ? Yes , that is correct .
Yes . So completely on . All right .
Are there any other question ? We're
here . However you need to know .
Okay . Hey , if nobody else has any
questions , uh , well , we will be , uh ,
will remain on the line for about five
minutes , just in case anybody has any
last minute things that they think
about that they want to ask . Otherwise ,
uh , wants to thank you again .
Everybody for participating in this ,
uh , industry day . Uh , we look
forward to hopefully work with you guys .
Please look forward to the actual
solicitation once it posted towards the
end of February . Um , and
we will hopefully see you at the postal
word conference if you get a map
contract with Max . Max . All right .
Thank you very much . And we will stand
by for five minutes .
Hi . Thank you . So the plan is
actually to go supplies , I believe ,
is an amendment to the season . We are
going to need them available . Um , but
I don't believe that we would close .
Stand up . Dated up , up . We would
have to . That they decided , will be
if you provided your POC information
either through chat or email . We'll
make sure that we send you a copy of
the final slides once we have them
ready .
And we have kept a record of all
questions and answers the first
industry day , and today we'll be
adding all of to the final word , right ?
Ah , a pack . The attached
amendments , Asian or the not
necessary . And we others
Mhm . Mhm .
Uh huh . Is actually going to be posted
on the Asian Echo . And , uh ,
leave the sand dot beta , which was the
f b o be available .
All right , everybody , thank you again
for participating in the Industry Day
today . This is F l C Y . And we are
signing off from Japan U S
territories , right ?
So , yes , the the continental United
States , Iran and North Korea are the
only countries not covered .
Mhm . Okay , Just to be sure , we will
look into it and make sure that will
definitely include this question in
that answer , in the final version of
the flags as well . Okay .
Okay . Again . Thanks , everybody . We
are signing off here . If you have any
other questions , you have our POC
information at the end of the slide .
Uh , please . You can send us an email
and we'll include that . The questions
and answers for the final A flight for
this industry day . Thank you . And
goodbye .