WEBVTT

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- Ms. Gaspar it's good to have you back.

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We appreciate what you've done so far.

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We're looking forward to this update.

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- So I have asked, and this committee has been engaged in,

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learning on how we've made ourselves more

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I guess, IT friendly.

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Our information technology tools for the public.

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And we've got the explorer app.

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Everybody's using it and downloading it.

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But Jill's gonna talk today

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about what's exciting for the cemetery,

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the personnel that actually manage

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and conduct the business of the cemetery.

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So I'm gonna let her--

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I'm gonna turn it over to her.

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She's got some fun tools,

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she's gonna let you guys play with some things,

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to see our next generation of management of the cemetery.

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- Okay, thank you.

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Sorry, everyone.

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As Ms. Yates was saying, we are making great strides

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to modernize our IT efforts here at the cemeteries.

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So one of the pieces that we have considered

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are mobile tablets.

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Particularly when we consider our field ops staff

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who are out in the field,

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out in the cemetery rather

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who are supporting burial services.

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Going back and clearing the desk top

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is not always convenient.

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So implementing tablets in the field

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is a great way for them to continue their workload,

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their administrative tasks while,

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perhaps they're waiting for a funeral service to pass.

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So these are ruggedized Dell tablets,

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I'm gonna pass them around.

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I do have the website loaded.

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This has a stylus that you can tap to explore.

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It rotates.

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Feel free to break it.

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I like breaking things, so--

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- [Ms. Yates] I was gonna say,

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that is the phase of development we're in

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so I will count this as one of our tests of the device.

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So if you break it, then Jill's more excited

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than if you don't.

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- [Jill] So we have a couple--

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- [Male Panelist] Marine proof?

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- [Second Panelist] I don't know, sir,

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if it's marine proof or not.

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- [Jill] So the one that's going down the left side

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it has the keyboard attachments on it.

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- [Second Panelist] No touch screen.

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- It does have a touch screen.

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So it is meant to function as a tablet

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or like a desktop with the keyboard.

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As I mentioned, the field ops,

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because they may be in their trucks or in backhoes,

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we do have vehicle mounts.

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I didn't bring those

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but essentially they suction cup to the windshield.

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We considered these Dell tablets,

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mostly because they are ruggedized,

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so when you're in the cemetery and you're dealing with dirt

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they might fall,

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they should handle the shock of the drop and dust.

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The other pieces,

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the longterm implementation of these tablets

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is to accommodate our business systems,

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for example the EISS, ANC Mapper,

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and those are packeting systems.

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So these tablets meet the requirements

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of our information assurance policies

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that we need to comply with.

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They will be run off of army-accredited network.

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Essentially allowing for any intrusion detection monitoring,

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so we believe that these were

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probably the most locked down systems

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that we could implement in the cemetery.

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- Pretty good.
- Yeah.

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- We do currently have 10 of them that have been distributed

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for testing, for our quality assurance folks,

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who have been taking headstone photos with them.

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We do have the one in our possession now with OCIO,

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ANMC has also used it to support their mission for testing.

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And we do have some feedback on that,

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some comments of I guess the ease of use in the field.

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Our current faux-op right now,

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we use iPhones but the tablets depending on the user,

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some are more comfortable with the phone,

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some do like the tablet.

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Particularly when you're considering data entry

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on the tablet you've got a larger screen and the keyboard.

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So that was some positive feedback.

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- [Ahbi] Jill, do you want to mention anything

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about the screen resolution in sunlight?

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- The other benefit too with the screens

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is that when you are out in the field

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resolution does allow for daytime view

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making it more readable

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and a bit more clear for users.

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- [Female Panelist] What is EISS?

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- It is the Enterprise Interment Service System,

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so that is the system we use to manage

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all of our decedent records

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and any aspects of the burial service.

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So to follow along, like I said there,

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ANC explorer website is loaded on there.

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At this point I do want to update,

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that since our last meeting we have restored our CMS,

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which is our Content Management System,

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and one of the comments that we had was talking about

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enabling sub-pages.

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We talked about the World War I anniversaries.

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So we are in development for building that piece out.

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And again the Content Management System was designed

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to be less dependent on our contractors

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for managing any of the information that's displayed

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in the mobile and web apps that we have for explorer.

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We did update the user interface for the CMS,

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so I was gonna say we can pull it up.

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- Essentially it says,
- Okay.

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- We've modernized it.

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It is much easier to use for our staff

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who may, I think,

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our previous version was less user friendly.

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I struggled sometimes.

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Also we did update our URLs from HTTP to HTPS,

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making it more secure.

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So we are continually progressing to make

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our systems and lock downs

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comply with army and DOD regulations.

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We've also created individual URLs for our kiosks.

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I think one of our--

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one of the things we're always curious

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is to know how they're being used, who's using it?

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So by creating these individual URLs

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we are able to track some of those metrics.

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So we did have a busy Memorial Day weekend,

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I did pull a couple of stats,

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I kind of consolidated it,

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we had up-use for the website.

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We had about 125,000 sessions

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and with the mobile app, on Memorial Day,

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so you had about 15,000 downloads over the weekend,

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of new users.

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So it was a busy weekend.

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We did talk about the--

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in our last meeting, how we switch data centers

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and by doing that we did notice significant improvement

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in our performance and development that weekend.

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So we also in our last forty days,

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we restored our push notification

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and added some new social media links.

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So we are slowly but surely evolving

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and we've gotten better.

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All the layers.

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- So one of the things that we're--

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I know, we're excited about,

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did you mention, I apologize,

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did you mention the outside kiosks?

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- No, so we do have--

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we did purchase those outdoor kiosks

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to be placed at columbarium and at the millennium sections.

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So the millennium kiosks,

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we do have to reconfigure the power outlet, but--

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- The intent would be that the same experience

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a user gets on explorer on their iPhone

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would be what they're seeing on the mobile, the kiosks.

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And then our staff will use these devices.

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They'd have access to explorer as well,

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but more importantly our internal mapping systems.

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And can you bring that up on that?

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- [Jill] Yes, the two tabs--

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One of the tabs at the top?

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- Yep.
- Okay.

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- Why are these so much heavier than a normal tablet?

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- They are and it's because they are ruggedized.

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That was one of the comments that we've had

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is they are heavy.

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But for particularly with field operations,

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they're gonna be mounted in their trucks.

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They're not going to be carrying them around.

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- [Ms. Yates] So, can I show them why they're ruggedized?

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- Please. Do it.

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- Because, this is what we want to be able to do.

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(loud clatter)

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And not have to replace it.
- Right.

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- My daughter drops her mobile device,

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her mobile--

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she has a tablet that is Windows based,

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which is what we need for security.

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Jill wanted me probably to drop it to the actual floor,

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I can do that.

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But this is what we want them to be able to withstand.

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And when that happens,

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the screen is still up,

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Jill, can you get it and show it to everybody?

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The screen is actually still up.

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- Can I buy two of those for my sons?

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(laughter)

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- That did not break the screen.

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Now granted it is a carpeted floor,

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but it is not--

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that is why it's heavier.

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- [Mr. Edwards] That is great.

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- And our field ops,

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most of what they're gonna do is have it in their truck.

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But it's not their desk.

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- They won't be carrying it around.

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- No.
- Five hours a day.

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- My cem rep, if my goal or our goal--

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- [Jill] Our cem reps are out--

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- At the grave site, they're only gonna carry it

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for 15, 20 minutes.

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- Yeah, that's not bad.

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- And it's not, it's got this--

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if I can put it on my hand correctly,

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this ability to ask someone to sign

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is our long-term goal.

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So that a family doesn't have to--

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you know, we can do things, make an edit,

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fix something, and ask them to sign the form

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right then and there.

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And I'll data capture it.

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So the weight of the device,

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it's not designed to be something I carry around

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like this all day long.

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- Right.

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- So we believe the trade off,

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for that ability to drop it,

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bump it, smack it, spill something on it,

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- Spill something so there--
- get water--

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if you notice there's a lot,

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I can do a lot of things to this thing.

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And that's why Jill said break it,

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I didn't see any of you guys trying to break if for me.

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That's because people are people

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and accidents will happen.

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- Thought you were interviewing

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for QVC network or something.

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- No.

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(hearty laughter)

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But that's why they're heavy.

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- And another reason why they're heavy,

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is also that they have two batteries.

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So like Ms. Yates said,

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the field ops members

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will be carrying around in their trucks,

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they don't have the luxury of going back and recharging.

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So we have two batteries to keep them

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operational for the entire day.

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- [Male Panelist] About like 12 hours, something?

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- It depends on the use and how much brightness, of course,

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and how much you're utilizing it

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but at least six to eight hours.

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- [Male Panelist] For a battery or with both together.

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- I think for both together.

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- Together, but if one of the batteries,

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you can do a hot spot with one of the batteries

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and it will still stay up and running

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which is a benefit too.

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You're not yanking out a battery

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and the system is shutting down.

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So it will maintain--

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- [Male Panelist] And you get an indicator

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for low battery as well, pretty sure, okay.

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- Yeah it functions just like your regular

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desktop or laptop, so--

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and that's basically what that is.

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It's as powerful as a normal laptop

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it's just probably weighs less and more light

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you know, than google desk towers.

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- [Male Panelist] It seems like a smart phone on steroids.

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(laughter)

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- It's like that more--

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Yes sir?

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- I'm not sure the period of time

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between you do a burial and you get the headstone in.

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I'm not sure.

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- So we're averaging,

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and Jill probably can tell me if I'm accurate,

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but it's somewhere between 45 and 60 days depending on.

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- So then, what I visualize is

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the family comes out because they want to see

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the new headstone

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and they see maybe, a misspelling of a name or something.

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So your field man right out there

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can say oh, here is the form

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to adjust the spelling on your loved one's grave

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and do it right there

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instead of sending them to the office or something.

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- That could potentially be an option.

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I won't brag that we've all but eliminated

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those types of errors.

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Because that signature I was speaking about

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is actually done in the family room

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or immediately following the service,

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and the family approves a pre-template

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of the headstone

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so that those kind of mistakes are not--

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and then we're quality assurance checking the stone

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when it arrives to the cemetery,

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a quality assurance specialist will have one of these.

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And every stone that comes into the cemetery

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will be able to be checked

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against the ordered stone

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to make sure that what came from the contractor

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is actually what we received.

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- Well, my experience is we still got errors.

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- We still get people that want to--

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Yep.

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- And a family member,

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whether they're here or at home

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if they're searching on explorer

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and they find any information on the marker

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to be incorrect,

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they can submit feedback directly from that record.

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It will tie in to the location.

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So that we're not searching,

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if it's Joe Smith and which Joe Smith.

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So it will say, it's Joe Smith is section 60 grave 1220.

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Or whatever the burial or memorial should be.

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- Well for the maintenance people in the field

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that's a great accelerated way to get something done.

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- That's correct, sir.

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And once they do something

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because the tools we have in Mapper,

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tamping the grave.

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The grave is tamped.

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We're verifying the work leader or the supervisor,

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and you make checks.

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Marking it right away and done

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so that it's not this making a paper list,

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carrying it back, tagging it,

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it's actually doing it real time.

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- And it's also,

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the other intent that we planned for this

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is whether it's our quality assurance staff,

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whether it's field operations, or it's cem reps,

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that if they walk passed a marker,

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if it's illegible for whatever reason

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due to natural causes,

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they can pull up the grave, flag it,

14:33.546 --> 14:35.463
and then depending on--

14:36.894 --> 14:38.496
either flagged for a reorder,

14:38.496 --> 14:41.311
or if you've got a series of headstones that need cleaning

14:41.311 --> 14:42.445
they can flag those, too,

14:42.445 --> 14:46.068
and then we mark those sections for headstone cleaning.

14:46.068 --> 14:48.104
And same thing with turf.

14:48.104 --> 14:50.506
Those are the longterm plans is that

14:50.506 --> 14:53.961
it really is to provide greater situational awareness

14:53.961 --> 14:55.645
of what our cemetery looks like

14:55.645 --> 14:58.462
and how to maintain that pristine look.

14:58.462 --> 14:59.559
- [Female Panelist] Can you take pictures?

14:59.559 --> 15:00.867
You can take a picture, right, and then send it to somebody?

15:00.867 --> 15:02.970
- Yes there is front and rear facing camera.

15:02.970 --> 15:05.018
- [Ms. Yates] Yep, front and rear facing camera on it.

15:05.018 --> 15:06.116
- [Female Panelist] But if they see something

15:06.116 --> 15:08.206
that's amiss they can send it in.

15:08.206 --> 15:10.006
- Snap a picture, yep.

15:10.006 --> 15:12.398
Email, be able to email it or save it.

15:12.398 --> 15:15.890
- So right now these tablets have cellular service on it.

15:15.890 --> 15:18.003
We are in the process of expanding our WiFi

15:18.003 --> 15:19.320
throughout the cemetery.

15:19.320 --> 15:21.254
So once that's complete, we'll switch off the cellular

15:21.254 --> 15:23.004
and stay on the WiFi,

15:23.162 --> 15:26.329
so that will also help with our costs.

15:26.854 --> 15:29.254
We do know that ANMC will be following on

15:29.254 --> 15:33.337
after ANC deploys their business systems to this.

15:33.744 --> 15:37.716
They're also maintaining their business outreach.

15:37.716 --> 15:39.466
- You anticipate that

15:39.804 --> 15:43.008
if you're not a technical expert like myself,

15:43.008 --> 15:45.734
I still have a flip phone I think,

15:45.734 --> 15:47.858
what about the maintenance crew?

15:47.858 --> 15:49.355
Are they going to be trained

15:49.355 --> 15:51.482
on how to get up to speed on this?

15:51.482 --> 15:55.462
- So the initial is we'll have the field supervisors.

15:55.462 --> 15:59.629
They'll be using it and we'll have their staff also.

15:59.733 --> 16:03.900
- We have found that the average age of our field crew

16:05.273 --> 16:06.377
is much younger.

16:06.377 --> 16:09.267
And every one of them has an iPhone in their pocket.

16:09.267 --> 16:11.188
- Not a flip phone.
- They're the ones showing

16:11.188 --> 16:13.938
the families how to use explorer,

16:13.940 --> 16:15.615
that they run into in the cemetery.

16:15.615 --> 16:19.780
So there's a lot of them that are very excited about this.

16:19.780 --> 16:21.519
- And also the way our business is structured,

16:21.519 --> 16:22.736
they are permission based,

16:22.736 --> 16:26.272
so depending on he level of access you have,

16:26.272 --> 16:28.355
there's only one limited,

16:28.991 --> 16:30.996
or maybe you have certain capabilities

16:30.996 --> 16:34.228
of what functionalities you can execute.

16:34.228 --> 16:36.469
So you may not be able to delete a record,

16:36.469 --> 16:38.027
but you can edit certain pieces.

16:38.027 --> 16:41.121
And we do have auditing allowance within that,

16:41.121 --> 16:43.698
so if we do find something askew,

16:43.698 --> 16:46.176
we can always go back and dig a little,

16:46.176 --> 16:47.705
see what may have changed.

16:47.705 --> 16:51.788
We are definitely doing out best to keep that up.

16:52.148 --> 16:55.065
(muffled speaking)

16:55.100 --> 16:56.273
- First of all let me

16:56.273 --> 16:58.249
compliment you and your team.

16:58.249 --> 17:01.666
What this has done as brought Arlington--

17:02.216 --> 17:03.484
I'm talking about the ANC app,

17:03.484 --> 17:05.869
has brought Arlington to the world.

17:05.869 --> 17:09.361
- To the 21st century.
- It's just outstanding.

17:09.361 --> 17:12.111
Several of us had asked last year

17:12.342 --> 17:15.481
about looking at, under notable graves,

17:15.481 --> 17:18.937
adding a category of Civil Rights leaders.

17:18.937 --> 17:21.924
And I think we were told that y'all would look at that.

17:21.924 --> 17:24.292
Can you tell me the status to that

17:24.292 --> 17:27.236
and if for any reason you honestly believe

17:27.236 --> 17:28.819
we shouldn't do it, tell us.

17:28.819 --> 17:32.499
But I would think it would be a nice addition to have

17:32.499 --> 17:34.916
to notable graves categories.

17:35.368 --> 17:39.451
- So we, as part of our online version last year,

17:40.923 --> 17:42.411
we did have some little areas

17:42.411 --> 17:44.962
with updated content management system.

17:44.962 --> 17:48.721
As a part of that, it did break, we've restored it.

17:48.721 --> 17:50.472
And as I mentioned earlier, we are in development

17:50.472 --> 17:53.991
of adding that functionality of creating sub-pages,

17:53.991 --> 17:57.453
so that way if we wanted to add Civil War leaders,

17:57.453 --> 17:58.453
or you know,

17:58.841 --> 18:02.314
notable service members who served in World War I

18:02.314 --> 18:04.147
or any other conflict,

18:04.220 --> 18:06.553
we do want that flexibility.

18:06.617 --> 18:09.170
So we do hope in the next couple months,

18:09.170 --> 18:11.667
couple months meaning this summer,

18:11.667 --> 18:14.917
but we hope to release that capability.

18:16.310 --> 18:17.645
One of the things that we've done so far,

18:17.645 --> 18:20.040
because I think our previous was the

18:20.040 --> 18:21.903
reporting lost items, we added that.

18:21.903 --> 18:25.486
So that's another model in the application.

18:25.806 --> 18:29.473
So we are slowly taking some of the feedback

18:29.885 --> 18:32.635
that the committee has presented.

18:33.460 --> 18:36.730
- Could you report to us at our next full committee meeting,

18:36.730 --> 18:39.797
the status of the Civil Rights sub-category?

18:39.797 --> 18:41.280
- So I think with that--
- And the historians--

18:41.280 --> 18:43.557
we have to meet with an historian, to identify--

18:43.557 --> 18:45.142
- [Male Panelist] Civil Rights or Civil War?

18:45.142 --> 18:47.642
- Civil Rights.
- Civil Rights.

18:47.974 --> 18:50.977
Like, Medgar Evers is listed under political figure.

18:50.977 --> 18:52.436
I think Civil Rights would be--

18:52.436 --> 18:53.326
- [Male Panelist] She said Civil War

18:53.326 --> 18:54.159
and you said Civil Rights.

18:54.159 --> 18:54.992
- [Jill] I'm sorry.

18:54.992 --> 18:56.889
- She's just referring to

18:56.889 --> 18:59.639
the greater project that she has,

18:59.653 --> 19:02.153
Jill gives it access on there.

19:03.666 --> 19:06.476
But the content management piece of it

19:06.476 --> 19:08.410
belongs to the historians.

19:08.410 --> 19:09.243
And has to.
- Right.

19:09.243 --> 19:11.022
And the executive directors

19:11.022 --> 19:13.234
looking at all of those categories.

19:13.234 --> 19:15.067
So if you recall, sir,

19:16.150 --> 19:19.067
much of what you see was inherited.

19:19.590 --> 19:22.905
And so instead of removing it completely, we've left it

19:22.905 --> 19:25.346
and it's going through a complete vetting process.

19:25.346 --> 19:26.730
- How much longer will that take?

19:26.730 --> 19:27.563
Do you think?

19:27.563 --> 19:29.528
That's what will be concluded this summer, perhaps?

19:29.528 --> 19:30.361
- Exactly.

19:30.361 --> 19:31.194
- Okay.

19:32.244 --> 19:33.650
And just a senior citizen question.

19:33.650 --> 19:35.483
I was looking at this.

19:36.487 --> 19:40.404
On one of the main pages, instead of going back

19:40.921 --> 19:42.671
to the previous page,

19:43.175 --> 19:46.008
it has the three horizontal lines.

19:46.971 --> 19:48.851
To most people, is that automatically,

19:48.851 --> 19:51.824
do they read that as being that's how you go back?

19:51.824 --> 19:52.657
- I didn't--

19:52.657 --> 19:53.759
My children had to--
- because some of the others

19:53.759 --> 19:55.477
have an arrow to go back,

19:55.477 --> 19:58.455
but this one, this page, has the horizontal lines.

19:58.455 --> 19:59.744
- Well, the horizontal lines is a menu.

19:59.744 --> 20:00.577
- Right.

20:01.885 --> 20:02.718
Right.

20:02.775 --> 20:03.783
- [Jill] So if you swipe right or left,

20:03.783 --> 20:05.866
it'll take you all over--

20:06.948 --> 20:09.365
- He's referring to the menu.

20:09.372 --> 20:13.539
- That is the convention used around all applications,

20:15.001 --> 20:17.526
mobile, and even websites these days,

20:17.526 --> 20:20.055
for the three stacked lines to indicated a menu.

20:20.055 --> 20:21.716
So, if we have some kind of navigation--

20:21.716 --> 20:22.818
- Right, if I don't want to go to the menu,

20:22.818 --> 20:24.942
I want to go to my previous page,

20:24.942 --> 20:27.947
I want to go to my second previous page,

20:27.947 --> 20:31.259
is that self-explanatory to most people.

20:31.259 --> 20:32.092
That you you hit,

20:32.092 --> 20:33.663
if I want to go to the previous page,

20:33.663 --> 20:35.751
I hit the three horizontal lines.

20:35.751 --> 20:37.907
- The three horizontal lines

20:37.907 --> 20:40.331
just happens to be your previous page in this case.

20:40.331 --> 20:41.863
- [Male Panelist] You should have a device on your phone.

20:41.863 --> 20:43.631
- [Ahbi] Yeah, it should have a little back arrow.

20:43.631 --> 20:45.376
- Because you were at the menu to start with.

20:45.376 --> 20:46.209
- Right, okay.

20:46.209 --> 20:47.394
- So that's what that means, that's menu.

20:47.394 --> 20:50.644
- So, sir. I'm on Explore the Cemetery.

20:51.919 --> 20:52.752
- Right.

20:52.752 --> 20:55.043
- So that takes me back to my main menu,

20:55.043 --> 20:56.860
when I got to Explore the Cemetery.

20:56.860 --> 20:59.640
If I want to go back and I'm on a sub-page,

20:59.640 --> 21:00.473
it takes me--

21:00.473 --> 21:01.793
- So then it does have the arrow on it?

21:01.793 --> 21:04.726
- You just happened to be only on one advancement.

21:04.726 --> 21:05.559
If you go one more--

21:05.559 --> 21:07.110
- Okay so yeah, if I advanced one more

21:07.110 --> 21:08.430
then it does have it.

21:08.430 --> 21:09.263
Perfect.

21:09.450 --> 21:10.283
Thank you.

21:11.116 --> 21:13.366
Great work on this, really.

21:13.492 --> 21:14.395
Outstanding.

21:14.395 --> 21:17.395
- [Jill] Any other questions for us?

21:18.250 --> 21:20.750
- Alright, we'll move to EISS.

21:21.259 --> 21:25.426
- So the next presentation will be by Ahbi Kalavapudi,

21:26.887 --> 21:28.590
and he's gonna introduce himself

21:28.590 --> 21:30.578
'cause he'll do a better job than I will.

21:30.578 --> 21:33.969
But he is part of our internal contract team

21:33.969 --> 21:35.052
that works on

21:38.309 --> 21:39.142
now we're talking,

21:39.142 --> 21:43.309
we just talked a lot of external and internal tools.

21:43.716 --> 21:44.993
He is going to talk a little bit

21:44.993 --> 21:47.449
about the things we're doing to improve

21:47.449 --> 21:51.282
how we manage the auditable records of burial,

21:51.617 --> 21:53.758
and how we manage the cemetery

21:53.758 --> 21:56.225
and our operations through that system.

21:56.225 --> 21:57.791
Ahbi, I'm gonna let you do a better job

21:57.791 --> 21:59.124
than I just did.

21:59.130 --> 22:01.444
- Okay, no problem, thank you.

22:01.444 --> 22:03.030
I appreciate your time today

22:03.030 --> 22:05.110
and allowing me to speak about

22:05.110 --> 22:07.292
the Enterprise Interment Services System.

22:07.292 --> 22:08.716
- [Male Panelist] Would you use the microphone, please?

22:08.716 --> 22:09.731
- Oh yeah. Could you hear me now?

22:09.731 --> 22:11.323
- [Ms. Yates] Union projective services is recording it.

22:11.323 --> 22:12.345
Ahbi if you could speak a little louder.

22:12.345 --> 22:13.413
- Oh I'm sorry.

22:13.413 --> 22:16.961
Yes so the Enterprise Interment Services System

22:16.961 --> 22:18.228
is what I'll be talking about today.

22:18.228 --> 22:20.299
My name is Ahbi Kalavapudi.

22:20.299 --> 22:21.178
I am a contractor,

22:21.178 --> 22:24.401
so feel free to have no hold barred against me,

22:24.401 --> 22:27.131
I know that's depending on how you feel.

22:27.131 --> 22:28.497
Yes, as Ms. Yates said,

22:28.497 --> 22:30.861
I've been here for about four years with ANC

22:30.861 --> 22:33.901
and have been working on the current system,

22:33.901 --> 22:35.289
interment services system,

22:35.289 --> 22:37.372
which we refer to as ISS,

22:37.809 --> 22:39.660
but we are now trying to scale that

22:39.660 --> 22:43.425
across all the cemeteries that are on the army portfolio.

22:43.425 --> 22:44.259
So that's why we call it

22:44.259 --> 22:47.342
Enterprise Interment Services System.

22:49.524 --> 22:52.774
So let's establish what EISS really is.

22:53.737 --> 22:56.385
What it does and what Ms. Yates eluded to,

22:56.385 --> 22:57.976
if I can dovetail off of that,

22:57.976 --> 23:00.489
is it's really an auditable system of record

23:00.489 --> 23:02.008
for all administration,

23:02.008 --> 23:05.425
or administrative and operational aspects

23:05.977 --> 23:07.840
of the entire funeral service.

23:07.840 --> 23:09.854
But it is a decedent based system.

23:09.854 --> 23:12.493
It works in conjunction with other internal systems

23:12.493 --> 23:13.608
such as Mapper, that Jill,

23:13.608 --> 23:17.775
Ms. Gaspar has oversaw for the last several years.

23:18.613 --> 23:21.395
And it does supply data to the applications

23:21.395 --> 23:24.112
that you were using, Mr. Edwards, earlier.

23:24.112 --> 23:27.460
So Explorer, all its data that it's fetching,

23:27.460 --> 23:28.293
well not all of it,

23:28.293 --> 23:31.737
but all the descendant based data regarding

23:31.737 --> 23:34.261
if you were doing a Find a Grave Site

23:34.261 --> 23:36.397
aspect of that application,

23:36.397 --> 23:39.147
that is retrieving data from ISS.

23:40.521 --> 23:44.438
So it is imperative that we record data cleanly

23:46.359 --> 23:50.073
for operational purposes as well as for posterity

23:50.073 --> 23:52.633
to present to other public applications,

23:52.633 --> 23:54.300
such as our website.

23:54.532 --> 23:58.420
If the family members who are attending a service

23:58.420 --> 24:00.184
have questions about where to attend

24:00.184 --> 24:01.617
or how to attend, what time,

24:01.617 --> 24:03.918
that is all being coordinated today

24:03.918 --> 24:07.335
though Interment Services System, or ISS.

24:07.671 --> 24:10.175
The goal here is to make those capabilities

24:10.175 --> 24:12.341
and functionality expanded

24:12.341 --> 24:14.174
to the post cemeteries

24:15.080 --> 24:15.913
as well as combining

24:15.913 --> 24:19.352
with Soldier and Airmen's home data records.

24:19.352 --> 24:22.519
And make it a more comprehensive tool.

24:22.825 --> 24:25.542
In order to do that, we found opportunities

24:25.542 --> 24:28.655
to improve the existing legacy system.

24:28.655 --> 24:31.249
To modernize it with functionality

24:31.249 --> 24:33.999
like Ms. Gaspar eluded to earlier

24:34.231 --> 24:38.398
for compliance reasons with the DOD for role based access,

24:38.535 --> 24:40.302
so supervisors have a different perspective

24:40.302 --> 24:43.052
on how to maintain and edit data,

24:43.326 --> 24:45.332
versus the cemetery representatives

24:45.332 --> 24:48.220
or field operation maintenance crew.

24:48.220 --> 24:52.387
So that is essentially what we intend to build out

24:52.459 --> 24:55.744
with Enterprise Interment Services System.

24:55.744 --> 24:57.006
- So what is this based on?

24:57.006 --> 25:00.089
Is this a commercial off the shelves?

25:01.855 --> 25:04.844
- No it is an entirely custom application.

25:04.844 --> 25:07.815
As you know, Arlington is a very unique environment.

25:07.815 --> 25:09.740
It has many complex business rules

25:09.740 --> 25:11.487
that kind of overlap each other.

25:11.487 --> 25:13.042
So there's a lot of different circumstances

25:13.042 --> 25:16.542
as to why we'd need to customize certain--

25:16.606 --> 25:18.678
all our data is customized in it, of course.

25:18.678 --> 25:20.252
But to make that data available

25:20.252 --> 25:24.283
and interact with each other has to be customized.

25:24.283 --> 25:26.753
So they chose it to be based out of

25:26.753 --> 25:29.336
microsoft.net C-sharp platform,

25:31.139 --> 25:33.750
but we are essentially modernizing it

25:33.750 --> 25:35.629
for the web 2.0 standards,

25:35.629 --> 25:38.074
so that it can be viewed on a tablet,

25:38.074 --> 25:42.162
like Ms. Gaspar said, for the field crew or anybody--

25:42.162 --> 25:43.475
- [Mr. Peake] Who's IP is this?

25:43.475 --> 25:44.308
- I'm sorry?

25:44.308 --> 25:45.743
- This is government IP?

25:45.743 --> 25:47.284
- [Ahbi] Yes that's correct.

25:47.284 --> 25:48.951
- Is it monetizable?

25:52.799 --> 25:54.059
- [Jill] How do you answer?

25:54.059 --> 25:56.255
- [Ms. Yates] Sir, can you define that for those of us--

25:56.255 --> 25:57.088
- Could you,

25:57.088 --> 26:01.050
is this something that would have applicability,

26:01.050 --> 26:01.883
I know you're unique,

26:01.883 --> 26:03.467
but go to a VA cemetery

26:03.467 --> 26:04.585
and I don't know,
- Yes, sir. Yes, sir.

26:04.585 --> 26:05.418
- Gene, what would they say?

26:05.418 --> 26:06.709
How unique is it, you know?

26:06.709 --> 26:08.698
- So is there --
- Yes, sir.

26:08.698 --> 26:10.013
- Is this something that could be--

26:10.013 --> 26:12.767
- There are aspects of it that are definitely reusable,

26:12.767 --> 26:13.631
and in fact--

26:13.631 --> 26:16.340
- Which is true of most big ERP kinds of systems, right?

26:16.340 --> 26:17.173
- Right.

26:17.173 --> 26:20.923
And particularly, to shed an example on that,

26:21.613 --> 26:25.280
the DOD has requested to utilize our system,

26:26.070 --> 26:28.751
and our database, and the way we conduct our processes

26:28.751 --> 26:31.084
for capturing the life cycle

26:31.424 --> 26:33.306
of that decedent record--

26:33.306 --> 26:34.439
- My next question was gonna be about

26:34.439 --> 26:36.724
out of the purview of this committee,

26:36.724 --> 26:39.057
but the 40 army cemeteries--

26:39.822 --> 26:42.925
- [Jill] That's the next step is to expand

26:42.925 --> 26:46.398
for ANMC and then, as Mr. Kalavapudi was saying,

26:46.398 --> 26:49.065
DOD has also expressed interest.

26:50.442 --> 26:51.914
- And I've been working with

26:51.914 --> 26:54.032
the National Cemeteries Administration and their team,

26:54.032 --> 26:55.115
'cause as they're,

26:55.115 --> 26:56.604
they're looking for the next generation

26:56.604 --> 26:57.699
of what boss will be there,

26:57.699 --> 27:00.024
their operating system, yes sir.

27:00.024 --> 27:01.330
We're all working together.

27:01.330 --> 27:03.997
'Cause, to back up, we took ISS,

27:05.763 --> 27:06.846
the interment--

27:06.846 --> 27:09.846
what was a scheduling system in 2010

27:09.905 --> 27:11.238
turned into ISS,

27:11.921 --> 27:13.242
interment services system, that--

27:13.242 --> 27:14.825
- I remember the briefings.

27:14.825 --> 27:17.838
- And we changed it to model it after

27:17.838 --> 27:20.005
the decedent based process

27:20.132 --> 27:22.011
that the barrel operating system uses.

27:22.011 --> 27:25.678
So we already kind of came in line with NCA,

27:25.712 --> 27:28.323
and now we've gone beyond that with this system,

27:28.323 --> 27:29.934
will be multiple cemeteries,

27:29.934 --> 27:32.651
and he's got some demos he'll run you through.

27:32.651 --> 27:35.251
And it shows where, I think we've already got it mocked up,

27:35.251 --> 27:36.980
Soldier and Airmen's home.

27:36.980 --> 27:40.832
So he'll be able to show you where that's headed to, sir.

27:40.832 --> 27:42.119
- It'll be more of a notional example,

27:42.119 --> 27:43.767
but it'll still illustrate

27:43.767 --> 27:46.684
the points that Ms. Yates has made.

27:46.827 --> 27:47.727
But going back, as I said,

27:47.727 --> 27:50.507
there's slew of applications that we use

27:50.507 --> 27:51.615
for daily operations.

27:51.615 --> 27:54.090
You know, we have Mapper, we have the photo application

27:54.090 --> 27:58.257
for taking photographs of markers for accountability effort

27:59.408 --> 28:02.089
to maintain that we've ordered the marker

28:02.089 --> 28:04.223
as prescribed by the family

28:04.223 --> 28:07.986
and according to the rules that the VA, NCA imposes.

28:07.986 --> 28:09.586
So we have to make sure that we're very delicate

28:09.586 --> 28:12.503
about how we process those markers.

28:12.738 --> 28:15.123
And then we also use something called the research tool

28:15.123 --> 28:17.751
which was the original accountability tool,

28:17.751 --> 28:20.323
that was meant for vetting records,

28:20.323 --> 28:22.724
all the historical records here at ANC.

28:22.724 --> 28:26.249
And then it essentially moved those records

28:26.249 --> 28:30.389
into the current state where they currently reside in ISS.

28:30.389 --> 28:32.071
But that just illustrates to you

28:32.071 --> 28:34.349
with the number or applications that I listed,

28:34.349 --> 28:36.103
that it's very decentralized.

28:36.103 --> 28:38.004
The goal is to centralize it a little bit more.

28:38.004 --> 28:40.200
To have the photo app and research tool

28:40.200 --> 28:42.747
work in conjunction with this EISS

28:42.747 --> 28:44.232
so that it's comprehensive.

28:44.232 --> 28:47.176
And I can go into a little bit more in the next slide

28:47.176 --> 28:48.589
which talks about all its features

28:48.589 --> 28:50.922
that we intend to integrate.

28:51.120 --> 28:53.120
So many of these bullets

28:53.989 --> 28:56.268
are either aspects of the application

28:56.268 --> 28:59.931
or aspects of our operations on the administration side,

28:59.931 --> 29:04.098
that will be integrated in some fashion and backed by IT

29:05.206 --> 29:08.379
and that's essentially what EISS will accomplish for us.

29:08.379 --> 29:09.629
So off the bat,

29:10.056 --> 29:12.495
multiple sites and roles and permissions

29:12.495 --> 29:15.591
are the key fundamental aspects as to why we invested

29:15.591 --> 29:19.258
in expanding an existing legacy application.

29:19.479 --> 29:21.812
But we took this opportunity to make it better,

29:21.812 --> 29:24.189
improve it from the ground up.

29:24.189 --> 29:26.978
So when you're asking questions about cots or gots

29:26.978 --> 29:29.272
there's really nothing that's out there to purchase

29:29.272 --> 29:31.772
that conforms to what we need.

29:31.972 --> 29:34.993
So we essentially had to develop this

29:34.993 --> 29:37.076
from the ground up again.

29:38.623 --> 29:40.928
The funeral service resource management

29:40.928 --> 29:41.767
is what we do today,

29:41.767 --> 29:43.999
but we need to make that customizable

29:43.999 --> 29:48.166
for each of the post-cemeteries as well as DOD cemeteries,

29:48.410 --> 29:50.630
depending on how they conduct their operation.

29:50.630 --> 29:53.380
What ANC uses as far as case ons,

29:54.236 --> 29:56.516
things that are unique to ANC

29:56.516 --> 30:00.016
may not be available at the next cemetery.

30:02.276 --> 30:03.491
Chain of custody,

30:03.491 --> 30:06.721
we need to be able to automate that process,

30:06.721 --> 30:08.684
currently it's very manual and a lot of paperwork

30:08.684 --> 30:09.517
involved with that.

30:09.517 --> 30:12.635
We do have the ability to take photographs

30:12.635 --> 30:14.588
with the government issued iPhones,

30:14.588 --> 30:17.449
but it doesn't directly go into our system

30:17.449 --> 30:20.343
so that is something that we intend to integrate.

30:20.343 --> 30:23.327
So that it is a more streamlined process

30:23.327 --> 30:25.182
for our cemetery representatives.

30:25.182 --> 30:26.015
- Quick question
- Yes, sir?

30:26.015 --> 30:27.198
- On the chain of custody,

30:27.198 --> 30:29.949
I know how important that is and if I'm not mistaken,

30:29.949 --> 30:32.660
the funeral home sends the body to probably here.

30:32.660 --> 30:33.657
So having said that,

30:33.657 --> 30:36.794
the family members, do you see putting in a system

30:36.794 --> 30:40.377
where each time the merchant, the product--

30:43.552 --> 30:45.417
not the product, but the body

30:45.417 --> 30:47.323
gets moved from one point to the other,

30:47.323 --> 30:49.869
you get an email the person that initiated it?

30:49.869 --> 30:50.902
Like the family member

30:50.902 --> 30:52.592
or the funeral home get like an email?

30:52.592 --> 30:55.509
And I say that because it remind me

30:55.509 --> 30:57.156
when I purchased a car,

30:57.156 --> 30:59.280
and it let you know where it's at.

30:59.280 --> 31:00.631
We just put it on the truck,

31:00.631 --> 31:02.791
expect three days to the location.

31:02.791 --> 31:05.336
So when it get to the location, you get an email.

31:05.336 --> 31:06.814
So I was just throwing that out there,

31:06.814 --> 31:08.964
do you see something like that happening?

31:08.964 --> 31:12.295
- So chain of custody for us is positive control

31:12.295 --> 31:15.212
so it's person to person conducted.

31:15.634 --> 31:18.051
We have talked about at times

31:18.546 --> 31:22.713
the implementation of some sort of RFID tracking process.

31:25.020 --> 31:26.353
Not necessarily,

31:27.410 --> 31:28.243
for the amount of time,

31:28.243 --> 31:30.438
we do not accept remains but three days before

31:30.438 --> 31:32.382
and those are cremated and they're hand carried,

31:32.382 --> 31:36.549
signed over from the funeral home to the cemetery rep.

31:37.376 --> 31:39.438
The cemetery rep then signs it over to the field crew

31:39.438 --> 31:41.533
and they put it, interment in the ground.

31:41.533 --> 31:44.756
So, you know, it's something we've talked about.

31:44.756 --> 31:46.278
- I guess the question the store manager's asking is

31:46.278 --> 31:47.599
okay where's the family member in this, right?

31:47.599 --> 31:50.281
- Along the way, so they'll know, you know?

31:50.281 --> 31:51.948
- Do they know that?

31:51.960 --> 31:54.214
- The majority of our remains come carried by the--

31:54.214 --> 31:57.881
70% are cremated, and of those 70%

31:58.517 --> 32:02.044
only about a third come before the services,

32:02.044 --> 32:03.673
the family doesn't carry it themselves.

32:03.673 --> 32:05.867
- So now what about the body?
- The casket?

32:05.867 --> 32:07.544
- The casket is with the funeral director,

32:07.544 --> 32:09.171
and then it's transferred to us.

32:09.171 --> 32:11.623
- See, that's what I was thinking about.

32:11.623 --> 32:15.790
I want to believe all funeral homes are top notch,

32:16.612 --> 32:18.824
and got the best people handling this,

32:18.824 --> 32:22.074
but we know the world is round as well.

32:23.442 --> 32:26.673
- To answer his question, the funeral home,

32:26.673 --> 32:29.246
say we had a death in Hawaii, okay?

32:29.246 --> 32:33.145
And they want, they're eligible for Arlington, okay?

32:33.145 --> 32:34.528
That funeral home in Hawaii

32:34.528 --> 32:37.742
has to coordinate with the funeral home here.

32:37.742 --> 32:39.377
And the remains are transferred,

32:39.377 --> 32:40.567
and the chain of custody,

32:40.567 --> 32:44.734
is up to that funeral home until it reaches a cemetery.

32:45.302 --> 32:46.135
- The service for a casket

32:46.135 --> 32:47.390
is that it remains with the family.

32:47.390 --> 32:49.699
- And you project this may be six months

32:49.699 --> 32:52.449
when they make their application.

32:53.085 --> 32:55.201
- Right, so if we would just visualize

32:55.201 --> 32:57.722
a cemetery representative is coordinating all these details

32:57.722 --> 33:00.305
through a system called Remedy,

33:00.305 --> 33:02.587
we have a customized instance of Remedy,

33:02.587 --> 33:05.282
which is a case tracking or case management tool,

33:05.282 --> 33:07.514
and they're reaching out to the family members

33:07.514 --> 33:10.365
who are also in contact with the funeral home

33:10.365 --> 33:12.410
and sometimes our cemetery representatives

33:12.410 --> 33:14.570
are talking directly with the funeral homes.

33:14.570 --> 33:15.775
So we do take information

33:15.775 --> 33:17.702
and plop it into the record.

33:17.702 --> 33:21.535
We do the sending and receiving funeral homes,

33:22.677 --> 33:24.110
we populate that information.

33:24.110 --> 33:26.054
But these are also opportunities to improve

33:26.054 --> 33:28.421
how that data entry is put in.

33:28.421 --> 33:30.836
Right now a lot of it is free form.

33:30.836 --> 33:34.072
So that results in a lot of variability with the data.

33:34.072 --> 33:36.405
And if we were to run metrics

33:36.405 --> 33:39.655
as to how to say, this particular state

33:40.269 --> 33:42.761
or this particular funeral home in general

33:42.761 --> 33:46.428
gets a lot of, they do a lot of the shipping

33:47.145 --> 33:48.593
or they do a lot of the receiving,

33:48.593 --> 33:51.465
and maybe we can target how we communicate with them

33:51.465 --> 33:53.632
to improve our messaging--

33:53.652 --> 33:56.061
- [Male Panelist] A tracking device, more.

33:56.061 --> 33:59.914
- So essentially EISS will have cleaner inputs,

33:59.914 --> 34:02.174
essentially on the form and how the data

34:02.174 --> 34:04.424
is entered into the system.

34:05.882 --> 34:07.421
Did I answer your question, sir?

34:07.421 --> 34:08.925
- Yeah, I just wanted to throw

34:08.925 --> 34:09.758
some modern technology,

34:09.758 --> 34:12.473
'cause I do have a smart phone, not a flip phone,

34:12.473 --> 34:14.930
so I'm aware of how that stuff operates.

34:14.930 --> 34:17.142
(laughing)

34:17.142 --> 34:18.975
- [Ahbi] I understand.

34:19.026 --> 34:20.109
- Had to hit you on that.

34:20.109 --> 34:20.942
- Touche.

34:21.174 --> 34:23.395
(panelists laughing)

34:23.395 --> 34:24.426
- The case management tool

34:24.426 --> 34:26.851
that I eluded to a little bit ago

34:26.851 --> 34:27.833
will still be intact,

34:27.833 --> 34:30.470
but there's an aspect of it that coordinates the service.

34:30.470 --> 34:32.009
Usually about, I don't know,

34:32.009 --> 34:33.161
Ms. Yates off the top of your head,

34:33.161 --> 34:35.049
do you know the percentage of callers

34:35.049 --> 34:38.743
that call to schedule a loved one for a service?

34:38.743 --> 34:42.076
- I know the number total exceeds 7,000.

34:43.734 --> 34:45.984
It's closer to 7,500 a year

34:47.273 --> 34:48.902
calls just to schedule service.

34:48.902 --> 34:51.122
And then on top of that, every call,

34:51.122 --> 34:55.289
every one of those has probably got at least 25 calls

34:55.363 --> 34:56.810
associated with it.

34:56.810 --> 35:00.977
- Right, so when that process is essentially initiated

35:01.517 --> 35:04.991
they record information in to this case tracking tool.

35:04.991 --> 35:07.279
What we refer to as ANC case management,

35:07.279 --> 35:11.362
it's a customized cost product off of BMC remedy.

35:12.489 --> 35:15.656
We want to decouple that and centralize it into EISS

35:15.656 --> 35:17.889
because what we are essentially find out is

35:17.889 --> 35:19.569
our same cemetery representatives

35:19.569 --> 35:21.129
have to access two systems,

35:21.129 --> 35:22.533
they have to take data out of one

35:22.533 --> 35:24.900
and rerecord it manually into the other.

35:24.900 --> 35:28.212
We could invest in integrating the applications

35:28.212 --> 35:30.603
but then that is also more footprint

35:30.603 --> 35:31.722
from an IT standpoint

35:31.722 --> 35:34.225
and more maintenance from the IT standpoint.

35:34.225 --> 35:35.488
It's best to integrate it into

35:35.488 --> 35:37.253
something where we can determine eligibility

35:37.253 --> 35:38.585
within one system

35:38.585 --> 35:40.342
and then have that record continue on

35:40.342 --> 35:42.169
for the rest of the scheduling process

35:42.169 --> 35:44.380
and then ultimately ordering a marker,

35:44.380 --> 35:47.463
and then having that QA'ed and so on.

35:47.945 --> 35:49.117
And then that takes me to the next point.

35:49.117 --> 35:51.185
Marker order system will allow us to expand

35:51.185 --> 35:53.453
the current capabilities that we do today.

35:53.453 --> 35:55.190
Several years ago we had,

35:55.190 --> 35:57.735
when we implemented this marker order system

35:57.735 --> 36:01.366
it was the ability to work in conjunction with the VA

36:01.366 --> 36:02.509
because they're the ones

36:02.509 --> 36:03.548
who actually produce the markers

36:03.548 --> 36:05.500
and their contract teams.

36:05.500 --> 36:06.922
And then they send it to us.

36:06.922 --> 36:10.424
This will allow us to actually order in bulk.

36:10.424 --> 36:13.330
As you know, we do 30 services a day

36:13.330 --> 36:14.163
here at this cemetery.

36:14.163 --> 36:16.913
So in a weeks time, 150 services,

36:18.318 --> 36:20.228
there's a lot of markers to order.

36:20.228 --> 36:23.312
So if somebody were to go into the VA system

36:23.312 --> 36:24.895
and hand-type it in

36:25.148 --> 36:26.353
it could take a whole day

36:26.353 --> 36:28.587
or a couple of days to actually process.

36:28.587 --> 36:31.697
And the backlog would be growing faster than

36:31.697 --> 36:33.264
what they can actually output.

36:33.264 --> 36:35.065
So that's why the marker order system

36:35.065 --> 36:38.448
is actually very vital for our operations.

36:38.448 --> 36:40.363
And then the last module would be the quality assurance

36:40.363 --> 36:42.676
is to the constant, comprehensive check

36:42.676 --> 36:45.206
on our own data and how it's being recorded

36:45.206 --> 36:48.539
existing and to be prescribed processes.

36:50.198 --> 36:52.117
Arlington's processes are very, very tight

36:52.117 --> 36:54.214
in terms of what we've learned over

36:54.214 --> 36:56.881
many, many decades of operating.

36:58.414 --> 37:00.440
So the QA team is an independent team

37:00.440 --> 37:03.401
that is meant for assessing our process

37:03.401 --> 37:06.363
and making sure that we're adhering to our own

37:06.363 --> 37:08.107
prescribed processes, so that our data

37:08.107 --> 37:10.857
is flowing in and out cohesively.

37:13.220 --> 37:15.553
Any questions on this slide?

37:15.769 --> 37:18.019
Anything to add, Ms. Yates?

37:18.397 --> 37:20.051
- [Ms. Yates] Great job.

37:20.051 --> 37:20.914
- Alright, this next slide

37:20.914 --> 37:23.247
I'm gonna give a brief demo,

37:23.264 --> 37:25.561
I believe everyone has a copy of this slides

37:25.561 --> 37:28.647
so I'm just gonna break away from the presentation here.

37:28.647 --> 37:30.745
And give you a quick demonstration

37:30.745 --> 37:33.662
of what EISS is meant to look like.

37:34.875 --> 37:36.594
It's currently still in development,

37:36.594 --> 37:40.103
but we were given this demonstration back in March,

37:40.103 --> 37:43.424
so in that time they're made significant progress as well,

37:43.424 --> 37:46.755
but what I have is still the build copy from March

37:46.755 --> 37:47.755
to show you.

37:50.994 --> 37:52.956
Would it be sufficient to show ISS as well?

37:52.956 --> 37:53.789
- [Ms. Yates] I was gonna say, well,

37:53.789 --> 37:57.956
so essentially from, and somebody mentioned about training

37:59.478 --> 38:02.415
the field crew and the use of the tools,

38:02.415 --> 38:04.962
my biggest concern was changing a system

38:04.962 --> 38:08.212
that has better data integrity with it,

38:09.416 --> 38:12.512
but now I put myself behind the power curve

38:12.512 --> 38:14.682
of teaching them a whole new interface.

38:14.682 --> 38:17.765
So the system itself reflects greatly

38:18.362 --> 38:20.100
on how we operate today.

38:20.100 --> 38:23.250
The look and feel of this page is much like

38:23.250 --> 38:26.833
what my interment services team would see--

38:27.172 --> 38:29.063
he's gonna bring it up real quick.

38:29.063 --> 38:31.813
For our burial system today, ISS.

38:34.429 --> 38:37.496
It's gonna have the same functionality

38:37.496 --> 38:41.663
but it will talk to itself and inside itself much better.

38:50.162 --> 38:51.043
So as you can see,
- So this is what--

38:51.043 --> 38:53.126
- It's very similar look.

38:53.304 --> 38:55.219
- You have your navigation pane on the left,

38:55.219 --> 38:56.812
you have a summary of the information

38:56.812 --> 38:58.190
on the schedule screen on the top.

38:58.190 --> 39:00.690
All of the services for today,

39:01.348 --> 39:04.098
with an notable active duty here,

39:05.425 --> 39:06.425
and another,

39:07.272 --> 39:08.729
with all the data kind of populating

39:08.729 --> 39:10.166
for everyone, situational awareness,

39:10.166 --> 39:11.916
for today's services.

39:12.366 --> 39:14.250
Similarly, we wanted to maintain that

39:14.250 --> 39:15.171
like Ms. Yates said,

39:15.171 --> 39:18.476
we want to make it easier to adapt to a new system

39:18.476 --> 39:21.401
without it feeling completely like a fish out of water

39:21.401 --> 39:24.734
when you're trying to maintain the rate.

39:26.441 --> 39:27.299
- Pace of--
- And pace

39:27.299 --> 39:28.400
of operations, too.

39:28.400 --> 39:29.384
- [Ms. Yates] Operational tempo of

39:29.384 --> 39:31.005
scheduling services each day

39:31.005 --> 39:33.922
for conducting 150 services a week.

39:34.213 --> 39:35.296
- Right, so--

39:36.315 --> 39:38.902
earlier I mentioned, and we talked about

39:38.902 --> 39:40.262
one of the themes for today,

39:40.262 --> 39:43.332
was about mobility and being able to access this data

39:43.332 --> 39:44.673
while you're out in the field.

39:44.673 --> 39:47.760
I mean we know that the cemetery's not run entirely

39:47.760 --> 39:49.276
from behind a desk,

39:49.276 --> 39:52.030
so it makes it all the more imperative

39:52.030 --> 39:55.333
to be able to access these systems from a tablet

39:55.333 --> 39:58.481
and to see what it would look like on a tablet.

39:58.481 --> 40:01.624
So that is why, even though this is what's considered

40:01.624 --> 40:04.486
a web application, not a native application,

40:04.486 --> 40:07.153
it's accessed through a website,

40:07.720 --> 40:10.769
that this site be what's called responsive

40:10.769 --> 40:13.186
or responsive user interface.

40:13.190 --> 40:16.942
It's an industry term that's meant to show flexibility

40:16.942 --> 40:18.253
on multiple screens,

40:18.253 --> 40:20.419
so if you're on a mobile or a tablet,

40:20.419 --> 40:22.023
or behind a projector or something like that

40:22.023 --> 40:23.038
where it expands

40:23.038 --> 40:25.621
and allows for viewing the data

40:26.206 --> 40:27.675
and the information a little bit better.

40:27.675 --> 40:30.507
So I'm just gonna show that as an example here.

40:30.507 --> 40:34.340
And how the table, if you look at the summary,

40:34.865 --> 40:37.493
and know that this is just a test site,

40:37.493 --> 40:39.914
so there's gonna be some misspellings and stuff.

40:39.914 --> 40:44.081
But we just wanted to show you the functionality here.

40:45.070 --> 40:47.637
And how the table is shrinking,

40:47.637 --> 40:48.865
as I drag my screens.

40:48.865 --> 40:50.757
And the menu is also changing.

40:50.757 --> 40:52.340
It's just adapting.

40:53.387 --> 40:56.129
So that is the goal of responsive UI,

40:56.129 --> 40:58.747
and they did a good job with that.

40:58.747 --> 41:01.427
It's backed by a technology called Bootstrap

41:01.427 --> 41:04.143
which allows you to rapidly build

41:04.143 --> 41:06.978
these responsive frameworks very quickly

41:06.978 --> 41:09.811
so it's an open source technology.

41:10.630 --> 41:13.880
And here like we saw in the ISS screen,

41:15.365 --> 41:19.032
EISS will be fitted with all the information

41:19.862 --> 41:23.616
and on the left we have to modules or components

41:23.616 --> 41:26.033
that we will extend this base

41:26.045 --> 41:29.545
Enterprise Interment Services System with.

41:30.587 --> 41:33.670
So the burial requests will supersede

41:34.285 --> 41:37.325
the need for using the case management tool for scheduling.

41:37.325 --> 41:38.926
So a process will be,

41:38.926 --> 41:41.387
when somebody calls, they'll open up EISS,

41:41.387 --> 41:43.925
and be in that process for creating a record.

41:43.925 --> 41:47.957
And we have, I think, the ability to kind of show

41:47.957 --> 41:49.329
at a high level--

41:49.329 --> 41:51.205
- One of the points I want to make here

41:51.205 --> 41:53.372
is highlight to this body,

41:53.376 --> 41:54.754
that if you'll recall,

41:54.754 --> 41:58.165
one of the department of defense IG deficiencies

41:58.165 --> 41:59.832
was this duel entry.

42:00.883 --> 42:02.667
This data integrity, duel entry to system.

42:02.667 --> 42:04.347
And this implementation of this

42:04.347 --> 42:06.954
and the, from the initial barrel request forward,

42:06.954 --> 42:08.787
it'll be in one system

42:10.226 --> 42:11.125
and that data will be able to be maintained

42:11.125 --> 42:14.125
and quality checked in one location.

42:14.395 --> 42:15.228
- Right.

42:17.706 --> 42:19.067
And this is, again, very notional.

42:19.067 --> 42:21.136
There's a lot of work to be done

42:21.136 --> 42:23.993
in terms of actually building this functionality out,

42:23.993 --> 42:25.645
which they're currently doing.

42:25.645 --> 42:26.478
- [Male Panelist] Who's doing?

42:26.478 --> 42:27.656
You said they're doing, who's doing?

42:27.656 --> 42:29.256
- It's a contract team.

42:29.256 --> 42:32.506
Ms. Yates, if we're permitted to say--?

42:32.888 --> 42:33.888
- I'm just--

42:35.107 --> 42:37.102
so this is not DOD that's doing this?

42:37.102 --> 42:41.202
- No this is an ANC funded project within the OCIO.

42:41.202 --> 42:44.924
So the chief of information officer is overseeing this.

42:44.924 --> 42:47.730
And Ms. Gaspar and I are part of that organization.

42:47.730 --> 42:49.572
- So this is exactly what I'm looking at right here.

42:49.572 --> 42:52.942
You mentioned something earlier about burial requests

42:52.942 --> 42:54.364
but this is the person that initiated?

42:54.364 --> 42:55.197
- [Ahbi] That's correct.

42:55.197 --> 42:56.170
- That's what I was talking about,

42:56.170 --> 42:57.003
so if they initiate,

42:57.003 --> 42:59.564
now see the email address out there,

42:59.564 --> 43:01.091
so as it goes through the channels,

43:01.091 --> 43:02.052
the check and balance--

43:02.052 --> 43:05.370
the next level it could be notified or whatever.

43:05.370 --> 43:06.970
That's why I asked that question.

43:06.970 --> 43:09.443
- There are definitely areas in the process

43:09.443 --> 43:11.793
where we could send a notification message,

43:11.793 --> 43:13.662
and we currently do that today.

43:13.662 --> 43:14.873
- We currently use that today
- Okay.

43:14.873 --> 43:18.012
- For some things. Not necessarily remains related.

43:18.012 --> 43:19.512
- But yeah, right.

43:20.802 --> 43:24.372
So we will continue to maintain existing functionality

43:24.372 --> 43:27.524
but improve it in terms of how it's organized

43:27.524 --> 43:28.357
in the actual system.

43:28.357 --> 43:29.564
So if we have to modify it,

43:29.564 --> 43:33.731
it wouldn't invest a whole lot of IT development time.

43:35.371 --> 43:37.560
(man clears throat)

43:37.560 --> 43:39.137
So don't want to spend a whole lot of time

43:39.137 --> 43:40.047
going over the key aspects

43:40.047 --> 43:41.600
as I have done in the previous slide,

43:41.600 --> 43:43.861
but I mentioned one of the key facets

43:43.861 --> 43:46.361
of EISS and what makes it EISS

43:46.470 --> 43:49.970
is the scalability to multiple cemeteries,

43:50.147 --> 43:51.647
or multiple sites.

43:52.460 --> 43:56.293
This would be the intended navigability aspect

43:56.588 --> 43:59.610
of changing your perspective of what data

43:59.610 --> 44:01.901
or what cemetery you're currently operating within

44:01.901 --> 44:03.061
the application.

44:03.061 --> 44:05.032
Now it is going to be a role based system.

44:05.032 --> 44:08.115
Currently for demonstration purposes,

44:08.822 --> 44:10.800
I have access to all these cemeteries

44:10.800 --> 44:13.500
and, you know, some don't really have an image yet,

44:13.500 --> 44:15.400
we're still working on gathering all the images

44:15.400 --> 44:16.900
for each cemetery.

44:18.301 --> 44:22.468
But the intention is to be able to switch and toggle

44:23.832 --> 44:25.971
which cemetery you're currently operating in.

44:25.971 --> 44:27.342
Now there's no real data behind this.

44:27.342 --> 44:30.422
This is just for demonstration purposes only.

44:30.422 --> 44:33.172
But that is the intended way to--

44:33.432 --> 44:35.765
or the proposed way that way

44:35.945 --> 44:38.232
that we intend to adhere to that requirement

44:38.232 --> 44:40.262
of managing multiple sites.

44:40.262 --> 44:41.432
- So, for instance,

44:41.432 --> 44:43.120
he switched to Soldiers and Airmen's Home.

44:43.120 --> 44:46.037
Those services are scheduled by ANC

44:47.261 --> 44:49.537
'cause ANC manages that cemetery.

44:49.537 --> 44:52.617
So the cemetery representatives would be able

44:52.617 --> 44:55.450
just to switch right to that page.

44:56.967 --> 44:58.756
I guess that's the right word for it.

44:58.756 --> 44:59.589
- [Ahbi] Right.

44:59.589 --> 45:01.105
- What's the right word for it, Ahbi?

45:01.105 --> 45:01.938
- [Ahbi] It's just a multiple--

45:01.938 --> 45:02.796
it's another site.

45:02.796 --> 45:03.927
- Right, like that site.

45:03.927 --> 45:05.985
And be able to manage data

45:05.985 --> 45:08.527
for the Soldiers and Airmen's home that simply.

45:08.527 --> 45:11.047
Right now, today, it's not that simple.

45:11.047 --> 45:12.465
I have to open up a different interface,

45:12.465 --> 45:14.116
I have to use a diff--

45:14.116 --> 45:16.377
have to have different permissions, different--

45:16.377 --> 45:19.185
It's just another management process we have to go through.

45:19.185 --> 45:20.196
This simplifies it.

45:20.196 --> 45:22.696
And for all of the ANMC staff,

45:23.276 --> 45:24.305
who's responsible for,

45:24.305 --> 45:26.817
you know has that broader over sight,

45:26.817 --> 45:30.984
they would have access to looking down into all of them.

45:32.196 --> 45:36.057
And I dare to say, potentially dashboard ability

45:36.057 --> 45:39.564
for all the data, for all the army cemeteries.

45:39.564 --> 45:41.791
- Because we're dealing with multiple sets of data,

45:41.791 --> 45:42.684
we have to decide,

45:42.684 --> 45:44.912
and there's gotta be a governance effort

45:44.912 --> 45:47.394
behind this internally within the army,

45:47.394 --> 45:50.015
that decides who gets to see what data

45:50.015 --> 45:53.182
and who is the audience for that data.

45:53.254 --> 45:55.254
- [Male Panelist] Input.

45:55.604 --> 45:56.437
- Not only just inputting

45:56.437 --> 45:57.834
but also the outputs as well, right?

45:57.834 --> 45:59.935
So we want to see the aggregates

45:59.935 --> 46:01.866
and who should have access.

46:01.866 --> 46:05.234
I would think that the people who are stewards of the data,

46:05.234 --> 46:07.484
who are maintaining the data,

46:07.484 --> 46:09.984
should be able to have access.

46:10.044 --> 46:13.195
So those are generally called super users,

46:13.195 --> 46:16.153
people who have kind of like almost God privileges

46:16.153 --> 46:17.235
on an application,

46:17.235 --> 46:18.491
where they can see everything.

46:18.491 --> 46:22.658
That's why we have to build in this role based system,

46:22.882 --> 46:25.402
or role based access control so that

46:25.402 --> 46:27.762
if you do not have that access

46:27.762 --> 46:29.629
you shouldn't be able to see that data.

46:29.629 --> 46:32.202
So it's just that whole need to know aspect of

46:32.202 --> 46:35.535
and compliance of information assurance.

46:35.540 --> 46:37.820
And to show and example of that

46:37.820 --> 46:39.052
we have users and roles.

46:39.052 --> 46:41.385
And we should be able to see

46:41.751 --> 46:45.168
that I should be able to look for a user.

46:47.459 --> 46:48.292
Let's see.

46:48.292 --> 46:52.375
There's only one user in this demonstration, so--

46:53.126 --> 46:56.665
I should be able to edit this person's information

46:56.665 --> 46:59.248
and give and assign permissions

46:59.396 --> 47:02.313
as I see fit for this person's role

47:03.055 --> 47:06.888
as they play in Arlington or whatever cemetery

47:07.477 --> 47:11.144
across the army portfolio and DOD portfolio.

47:11.544 --> 47:14.348
- And this is, I know, this is important to us

47:14.348 --> 47:16.615
because right now this system we have

47:16.615 --> 47:19.532
doesn't have this level of control.

47:23.959 --> 47:26.140
It's an all or nothing system.

47:26.140 --> 47:26.973
- That's correct.

47:26.973 --> 47:30.890
We have very broad stroke roles and permissions

47:31.330 --> 47:34.407
and it's not granular to the point where

47:34.407 --> 47:35.620
if you didn't want somebody

47:35.620 --> 47:37.519
to meddle with a particular aspect,

47:37.519 --> 47:41.610
and you wanted to kind of cut off that functionality

47:41.610 --> 47:44.860
so that you could retrain for instance,

47:44.959 --> 47:46.768
stop the bleeding so to speak,

47:46.768 --> 47:50.226
so that you don't have to invest more resources internally

47:50.226 --> 47:51.809
to fix the records.

47:51.876 --> 47:54.876
You can manage more discretely here,

47:54.959 --> 47:56.126
which is nice.

47:57.239 --> 47:58.988
And you can also create custom roles.

47:58.988 --> 48:01.820
And this helps with our in-processing and out-processing

48:01.820 --> 48:04.070
aspects of our organization

48:04.542 --> 48:06.039
and training as well.

48:06.039 --> 48:07.420
If you want to pick a canned role

48:07.420 --> 48:08.700
that they're filling in,

48:08.700 --> 48:11.519
if interment services hires a new cem rep,

48:11.519 --> 48:12.860
then we can just say

48:12.860 --> 48:15.828
assign these permissions and they're ready to go.

48:15.828 --> 48:19.159
And, you know, there's different stakeholders

48:19.159 --> 48:20.178
that use this system.

48:20.178 --> 48:23.761
We have chaplains that offer their services

48:24.638 --> 48:26.290
for the actual funeral services,

48:26.290 --> 48:27.757
and they need to see that data too,

48:27.757 --> 48:29.840
but maybe not everything.

48:29.877 --> 48:32.745
They need to see just kind of the areas they touch.

48:32.745 --> 48:36.306
So that's another area where we will flush out,

48:36.306 --> 48:38.473
in terms of functionality.

48:39.105 --> 48:40.510
Any questions about roles?

48:40.510 --> 48:43.377
- How hardwired versus configurable is this?

48:43.377 --> 48:44.497
- Because it's custom,

48:44.497 --> 48:46.080
it'll allow us to--

48:46.597 --> 48:48.097
we have a lot of--

48:48.559 --> 48:49.479
well let me just back up.

48:49.479 --> 48:51.812
We've, particularly my team,

48:52.159 --> 48:54.748
has prescribed a change management process

48:54.748 --> 48:57.331
for vetting IT change requests,

48:59.908 --> 49:02.439
particularly around EISS and ISS

49:02.439 --> 49:04.939
and we do also consider Mapper

49:05.067 --> 49:07.167
and all the integrated systems as well.

49:07.167 --> 49:10.598
But we have a significant backlog of ideas

49:10.598 --> 49:13.559
that have flowed through our system for the last four years,

49:13.559 --> 49:15.047
through that process.

49:15.047 --> 49:16.967
And what that'll allow us to do

49:16.967 --> 49:20.588
is comprehensively continue to push to improve this.

49:20.588 --> 49:22.528
Now technologically speaking,

49:22.528 --> 49:23.719
because it is custom,

49:23.719 --> 49:26.047
we have this entire backlog in mind,

49:26.047 --> 49:28.177
and we will be scaling this system,

49:28.177 --> 49:30.079
so that with the ideas in mind--

49:30.079 --> 49:31.537
- Just a little different,

49:31.537 --> 49:33.177
I mean I appreciate the importance of

49:33.177 --> 49:36.266
configuration management and governance and all that.

49:36.266 --> 49:40.433
What I'm asking is what are your design principles

49:40.646 --> 49:42.118
about configurability

49:42.118 --> 49:46.118
as opposed to having to have another project yet

49:46.977 --> 49:49.977
to add a line or a role or whatever.

49:51.247 --> 49:54.247
So that goes a little bit back to what I am saying

49:54.247 --> 49:57.664
about more universal applicability of it.

49:57.777 --> 49:58.988
When you get different users that say,

49:58.988 --> 50:01.319
I don't have that role, I have this role,

50:01.319 --> 50:02.748
or I want to add a--

50:02.748 --> 50:03.998
- [Ahbi] Right.

50:04.206 --> 50:06.169
- A muslim chaplain or something.

50:06.169 --> 50:07.419
- Right, right.

50:08.342 --> 50:09.259
So in that,

50:09.983 --> 50:12.244
I don't have a way to show or demonstrate that.

50:12.244 --> 50:14.314
- The answer is yes, sir.

50:14.314 --> 50:16.874
That is the one thing that frustrates me

50:16.874 --> 50:17.964
more than anything else right now

50:17.964 --> 50:19.433
about my current system

50:19.433 --> 50:21.766
is when, I'll say the truth,

50:22.032 --> 50:24.282
or when the reality changes

50:24.502 --> 50:27.141
and we want to add something that I believe

50:27.141 --> 50:28.579
is a very simple add,

50:28.579 --> 50:31.329
type of chaplain, add a new role.

50:32.164 --> 50:34.044
We will have a management-

50:34.044 --> 50:35.474
you have the, we have it up there right?

50:35.474 --> 50:36.307
What's the--

50:36.307 --> 50:38.484
- [Ahbi] Yeah, managing roles--

50:38.484 --> 50:40.317
- No, the CMS of this.

50:41.883 --> 50:43.216
- [Ahbi] As far as the --

50:43.216 --> 50:45.644
- The content management edit-ability,

50:45.644 --> 50:47.394
the super user admin.

50:47.484 --> 50:50.204
- Yeah, so if I show an example of ISS

50:50.204 --> 50:51.572
I can show the resources

50:51.572 --> 50:55.739
and to illustrate Ms. Yates' frustration is that...

51:05.562 --> 51:08.002
You can see that ANC is customized

51:08.002 --> 51:09.612
with all the types of resources.

51:09.612 --> 51:11.591
So to your point, Mr. Peake, you mentioned

51:11.591 --> 51:14.758
if I wanted to add a Imam for instance

51:16.871 --> 51:20.380
if that were something that we were to add.

51:20.380 --> 51:23.231
Right now, we don't have that capability.

51:23.231 --> 51:25.452
We have to issue a change request

51:25.452 --> 51:28.702
and have it accommodated by a developer

51:29.508 --> 51:31.341
or a development team.

51:31.461 --> 51:35.313
- That's different than saying it's configurable.

51:35.313 --> 51:38.392
What you're saying is you gotta re-hardwire--

51:38.392 --> 51:39.883
- Currently.
- Currently.

51:39.883 --> 51:40.917
- What we intend to go to

51:40.917 --> 51:42.656
is a system that will be configurable.

51:42.656 --> 51:43.755
- [Mr. Peake] That was my question.

51:43.755 --> 51:46.016
- I wasn't sure if you were asking technically,

51:46.016 --> 51:49.026
in the weeds, about the architecture, or--

51:49.026 --> 51:52.307
- Yeah it is, the architecture has to support that

51:52.307 --> 51:53.645
if you're gonna go that way.

51:53.645 --> 51:54.962
I'm not hearing.

51:54.962 --> 51:56.945
I'm just trying to understand.

51:56.945 --> 51:57.778
- No problem, sir.

51:57.778 --> 52:01.945
So essentially that entry is just another row in a table.

52:02.803 --> 52:04.471
Right now we have no way to insert

52:04.471 --> 52:05.780
a row in a table.

52:05.780 --> 52:06.613
- [Ms. Yates] But you will have it.

52:06.613 --> 52:07.692
- But we will have it.

52:07.692 --> 52:10.412
That's how they intend to customize the needs

52:10.412 --> 52:13.532
of every cemetery that's under this portfolio

52:13.532 --> 52:15.199
of those using EISS.

52:15.549 --> 52:17.303
- [Male Panelist] So that's saying a resource list

52:17.303 --> 52:18.136
would be available,

52:18.136 --> 52:19.113
would be used for every cemetery?

52:19.113 --> 52:20.113
- It would be--
- Not necessarily.

52:20.113 --> 52:23.863
- It would be customizable based upon what they need.

52:23.863 --> 52:27.394
The differences and so it's the administration tab,

52:27.394 --> 52:28.914
the administrative--
- Right.

52:28.914 --> 52:33.081
- There's a whole new process that we don't currently have.

52:33.362 --> 52:34.234
There he goes.

52:34.234 --> 52:36.172
And that is where we'll be able,

52:36.172 --> 52:39.434
the super user is the term I'm gonna use,

52:39.434 --> 52:41.132
will be able to configure the site

52:41.132 --> 52:44.382
or a particular cemeteries information.

52:46.114 --> 52:47.663
So it's customizable to them.

52:47.663 --> 52:49.343
The answer's yes, sir.

52:49.343 --> 52:51.092
- So like an ANC supervisor

52:51.092 --> 52:55.175
wouldn't want to necessarily manage West Point's.

52:56.620 --> 52:58.703
(faint speaking)

52:58.703 --> 53:01.286
Appreciate the question, sorry.

53:01.322 --> 53:04.322
Anything else you'd like to go over?

53:08.082 --> 53:08.915
Okay.

53:10.892 --> 53:14.809
To Ms. Gaspar's earlier point about the tablets

53:16.463 --> 53:18.903
and why we selected that particular hardware,

53:18.903 --> 53:20.403
was to enable CAC,

53:21.582 --> 53:23.633
you know the Common Access Card,

53:23.633 --> 53:24.884
two factor authentication.

53:24.884 --> 53:28.134
It's a requirement for all DOD systems.

53:28.250 --> 53:29.583
And the hardware

53:29.932 --> 53:33.953
will allow us to access this web application, as well.

53:33.953 --> 53:36.692
So this will be a CAC enabled application

53:36.692 --> 53:40.033
and particularly why we couldn't use Apple products.

53:40.033 --> 53:41.923
- I was gonna say, that's another reason

53:41.923 --> 53:43.590
why we went to this.

53:44.203 --> 53:45.182
Where's the CAC?

53:45.182 --> 53:46.015
- [Ahbi] It's on the back,

53:46.015 --> 53:47.202
it's a little sleeve.

53:47.202 --> 53:50.535
It's being covered up right now by the--

53:51.372 --> 53:52.205
- So these will be,

53:52.205 --> 53:53.205
there it is.

53:53.901 --> 53:55.604
- So, I can take this apart.

53:55.604 --> 53:58.291
But the other requirement with your card reader

53:58.291 --> 54:00.458
is that when you insert it

54:00.742 --> 54:01.659
it has to--

54:02.764 --> 54:05.672
your photo should not be facing forward,

54:05.672 --> 54:08.505
and of course now I can't do this.

54:09.942 --> 54:13.609
So it tucks in and now your photos obscured.

54:13.964 --> 54:16.631
So little, tiny, nitpicky things

54:16.741 --> 54:20.164
but this is one of the reasons why it was selected.

54:20.164 --> 54:23.142
Again meeting those IA requirements.

54:23.142 --> 54:24.732
- [Male Panelist] Now the CAC reader,

54:24.732 --> 54:27.892
so you have to have the CAC card from this--

54:27.892 --> 54:28.812
so like, I would at the Pentagon.

54:28.812 --> 54:30.632
So I couldn't use my CAC in that?

54:30.632 --> 54:33.204
- You could be what you could do would be different.

54:33.204 --> 54:34.037
- [Male Panelist] Okay.

54:34.037 --> 54:35.141
- Correct.
- Okay.

54:35.141 --> 54:36.873
- And that's the beauty of these,

54:36.873 --> 54:40.623
they won't have to be configured to the user.

54:41.712 --> 54:42.772
We're all a team,

54:42.772 --> 54:43.605
and I can--

54:43.605 --> 54:45.862
today I'm working on a certain thing and I'm using it.

54:45.862 --> 54:49.779
And tomorrow Mr. Edwards slips his CAC card in.

54:49.831 --> 54:50.850
So it doesn't have to be assigned

54:50.850 --> 54:52.101
to an individual user.

54:52.101 --> 54:54.202
- [Jill] So Ms. Yates drops hers and breaks it,

54:54.202 --> 54:56.932
she'll say, "Jill, give me your tablet."

54:56.932 --> 54:59.062
And she'll be able to continue.

54:59.062 --> 55:01.593
- But I'm not gonna break it when I drop it!

55:01.593 --> 55:02.702
(laughter)

55:02.702 --> 55:03.822
- True, you can dump coffee on it.

55:03.822 --> 55:04.655
- That's right.

55:04.655 --> 55:06.905
(laughing)

55:09.484 --> 55:12.364
- Alright, these four main lines of effort

55:12.364 --> 55:13.782
that's continually ongoing,

55:13.782 --> 55:17.949
Ms. Yates, just at a high level, I'll just touch base.

55:18.667 --> 55:19.710
We mentioned last year

55:19.710 --> 55:23.210
that we're focusing on a migration effort.

55:24.240 --> 55:26.571
Some pieces of that are still ongoing.

55:26.571 --> 55:29.051
Partially because of the sheer amount of data

55:29.051 --> 55:31.261
and the size that we have to transfer.

55:31.261 --> 55:33.171
It is an inter-agency effort.

55:33.171 --> 55:34.754
So we have to work,

55:36.221 --> 55:39.502
when I say agency, I'm talking Arlington Cemetery

55:39.502 --> 55:42.432
and a sister agency within the army portfolio,

55:42.432 --> 55:44.182
Army Analytics Group.

55:45.243 --> 55:46.862
So, in coordination with that

55:46.862 --> 55:50.403
there's different contracting rules and regulations

55:50.403 --> 55:52.571
that allow when people can work,

55:52.571 --> 55:54.163
and how to get the data over,

55:54.163 --> 55:57.043
and what method we can actually transfer the data.

55:57.043 --> 55:58.038
So that's still ongoing

55:58.038 --> 56:00.331
and our target for completion is, I believe,

56:00.331 --> 56:01.852
at the end of this month.

56:01.852 --> 56:03.185
- Which will be,

56:03.887 --> 56:05.867
call it the first domino that will fall

56:05.867 --> 56:09.784
that will get us down the road a little faster.

56:10.825 --> 56:12.614
- And what this slide is meant to illustrate

56:12.614 --> 56:16.123
is that these lines of effort are being done in parallel.

56:16.123 --> 56:19.123
The second line of effort is the ISS

56:19.153 --> 56:22.692
current operations and maintenance enhancements

56:22.692 --> 56:26.609
that we've selected about 12-14 change requests

56:27.250 --> 56:30.917
to scale to the immediate needs of Ms. Yates

56:31.345 --> 56:33.262
and the ANC leadership,

56:33.643 --> 56:37.810
of what they've decided to improve 'til we get EISS.

56:38.083 --> 56:40.553
We're also consolidated our iOS,

56:40.553 --> 56:43.854
our Apple based photo applications that currently

56:43.854 --> 56:46.854
enable our QA team members to go out

56:48.553 --> 56:50.123
and take photographs of these markers

56:50.123 --> 56:52.843
after they've been ordered and set.

56:52.843 --> 56:55.305
We are consolidating that so it can be used

56:55.305 --> 56:56.574
exclusively on the tablets,

56:56.574 --> 56:59.611
so that you have one device to do everything,

56:59.611 --> 57:03.028
Mapper, website, EISS, photo application.

57:05.043 --> 57:08.742
So we actually just completed the alpha testing,

57:08.742 --> 57:11.113
we're heading towards beta testing,

57:11.113 --> 57:13.771
where we're gonna be testing more functionality

57:13.771 --> 57:15.854
such as saving the record

57:16.193 --> 57:19.693
and how to post that record to a database.

57:21.073 --> 57:22.883
And then eventually the EISS build out

57:22.883 --> 57:24.514
which is targeted currently

57:24.514 --> 57:27.681
at the current op tempo of early 2018.

57:30.686 --> 57:34.853
And the bright box to the right of that blue arrow,

57:35.158 --> 57:38.138
we have all the priorities of modules

57:38.138 --> 57:39.694
that we will be focusing on.

57:39.694 --> 57:41.249
So in an iterative method,

57:41.249 --> 57:43.337
we will be focusing on multiple sites,

57:43.337 --> 57:45.068
roles and permissions,

57:45.068 --> 57:46.866
the resource management, like we talked up,

57:46.866 --> 57:50.033
configurability, the chain of custody.

57:50.369 --> 57:52.729
And then barrel requests, marker system, and QA

57:52.729 --> 57:55.867
to round out the big pieces or the pillars

57:55.867 --> 58:00.034
of maintaining the op-tempo of ANC administration.

58:04.769 --> 58:07.609
And that, I basically summarized that in the previous slide.

58:07.609 --> 58:10.253
- [Ms. Yates] Hey, you basically went through most of this.

58:10.253 --> 58:13.198
- This is just to kind of illustrate

58:13.198 --> 58:15.278
the development teams progress

58:15.278 --> 58:17.346
and what they've been setting up,

58:17.346 --> 58:18.998
the application framework,

58:18.998 --> 58:22.748
how effectively they've been with several CRs

58:23.306 --> 58:25.417
and how close we are to an actual deployment

58:25.417 --> 58:27.250
of a software release.

58:28.737 --> 58:31.398
And what we'll be focusing on next,

58:31.398 --> 58:32.617
this coming Monday,

58:32.617 --> 58:36.078
my team and several other folks within the OCIO

58:36.078 --> 58:38.617
will be working in conjunction with that development team

58:38.617 --> 58:40.617
to map out other functionality

58:40.617 --> 58:44.198
that we intend to release in the next build.

58:44.198 --> 58:47.031
We are working constantly on this.

58:48.063 --> 58:50.230
Any feedback or questions?

58:51.377 --> 58:52.210
- [Male Panelist] Just a comment.

58:52.210 --> 58:53.049
- Yes, sir.

58:53.049 --> 58:55.969
- The days of the smoke signal, pony express,

58:55.969 --> 58:58.102
telegram, we've come a long way.

58:58.102 --> 59:00.121
I like the direction we're going.

59:00.121 --> 59:01.198
I like the product.

59:01.198 --> 59:04.615
I know it'll probably get better in time.

59:05.108 --> 59:06.108
I like that.

59:06.344 --> 59:07.177
- [Ahbi] Thank you, sir.

59:07.177 --> 59:08.435
- [Male Panelist] I could see it's user friendly.

59:08.435 --> 59:09.595
- Did you save the old file cards

59:09.595 --> 59:11.542
that they used to use when you guys came in?

59:11.542 --> 59:14.709
- Those went to the national archives.

59:15.336 --> 59:17.503
- Along with the dinosaur.

59:17.906 --> 59:21.573
- We did save a couple just for memory sake.

59:22.003 --> 59:23.453
- And I'm sure everyone knows

59:23.453 --> 59:26.984
those records have been scanned into PDF form,

59:26.984 --> 59:28.343
so we do have access to them,

59:28.343 --> 59:30.223
and it does help today's operations.

59:30.223 --> 59:31.056
- We use them every--

59:31.056 --> 59:32.144
and this system will allow me

59:32.144 --> 59:34.727
to see them quicker and easier.

59:35.240 --> 59:36.073
- [Female Panelist] Is there a problem

59:36.073 --> 59:37.513
with upload or download time?

59:37.513 --> 59:38.974
Like if you're trying to get a photo

59:38.974 --> 59:42.391
and it's taking you a day to do that or--

59:42.994 --> 59:44.464
- [Ahbi] With respect to the marker photos?

59:44.464 --> 59:45.755
- The photos on the--

59:45.755 --> 59:46.588
just getting that information.

59:46.588 --> 59:49.943
- So it depends on which application you're referring to.

59:49.943 --> 59:52.798
If I take it today and then it sends it,

59:52.798 --> 59:55.166
it goes and then it takes a period of time

59:55.166 --> 59:58.499
to get to our system for quality review.

59:59.044 --> 01:00:01.526
But then posting it is relatively quickly.

01:00:01.526 --> 01:00:05.693
And retrieving, once it's been posted, is very quick.

01:00:08.558 --> 01:00:10.975
- [Ahbi] Any other questions?

01:00:12.136 --> 01:00:15.136
- Is this being hosted by DISA then?

01:00:15.447 --> 01:00:18.530
- All DOD systems are hosted by DISA.

01:00:19.118 --> 01:00:20.238
- [Mr. Peake] Talked about server set up,

01:00:20.238 --> 01:00:21.196
and I was just curious.

01:00:21.196 --> 01:00:24.446
- Right, so because we are transferring

01:00:25.778 --> 01:00:28.111
one system from the Pentagon

01:00:28.484 --> 01:00:32.066
to the Army Analytics Group out in Fairfield, California.

01:00:32.066 --> 01:00:34.176
We are maintaining an existing system,

01:00:34.176 --> 01:00:36.166
and all the while, at the same time,

01:00:36.166 --> 01:00:37.336
building up an new system.

01:00:37.336 --> 01:00:39.246
So we had to set up a new set of servers

01:00:39.246 --> 01:00:40.566
for that new system.

01:00:40.566 --> 01:00:43.149
- The Army Analytics Group is--

01:00:45.696 --> 01:00:47.425
and all of our systems will be out there

01:00:47.425 --> 01:00:49.425
so when we moved Mapper,

01:00:52.265 --> 01:00:55.432
our response times went significantly,

01:00:56.913 --> 01:00:58.183
four times faster.

01:00:58.183 --> 01:00:59.753
- That was one of the initial feedbacks

01:00:59.753 --> 01:01:02.255
we got from staff was once we migrated

01:01:02.255 --> 01:01:05.735
to Army Analytics one of the first calls I got

01:01:05.735 --> 01:01:07.592
was from one of the cemetery reps

01:01:07.592 --> 01:01:09.620
saying this loaded significantly faster

01:01:09.620 --> 01:01:11.537
than they've ever seen.

01:01:11.615 --> 01:01:14.982
So just getting a couple extra minutes a day,

01:01:14.982 --> 01:01:16.065
click though.

01:01:16.922 --> 01:01:18.565
Definitely improves the efficiency

01:01:18.565 --> 01:01:19.903
of our operations.

01:01:19.903 --> 01:01:22.863
- Because there are a mostly virtualized environment,

01:01:22.863 --> 01:01:26.495
we can add computing resources pretty quickly.

01:01:26.495 --> 01:01:28.162
So in Mapper's case,

01:01:29.245 --> 01:01:30.797
prior to the migration we felt

01:01:30.797 --> 01:01:33.697
we could increase the number of computing resources

01:01:33.697 --> 01:01:35.749
in advance of Memorial Day

01:01:35.749 --> 01:01:37.138
and some of these peak traffic weekends,

01:01:37.138 --> 01:01:41.138
so I think that really helped out with explorer.

01:01:44.109 --> 01:01:47.609
- Are there any other questions, comments?

01:01:47.956 --> 01:01:49.639
- I certainly agree--

01:01:49.639 --> 01:01:53.806
this is a step forward in your digital transformation.

01:01:53.975 --> 01:01:54.997
- Yes, sir.
- Thanks.

01:01:54.997 --> 01:01:55.830
- [Ahbi] Thank you.

01:01:55.830 --> 01:01:57.747
I appreciate your time.

01:01:58.071 --> 01:02:00.904
(muffled talking)

01:02:05.668 --> 01:02:07.168
- We're about to--

01:02:08.796 --> 01:02:10.046
what is it now?

01:02:10.156 --> 01:02:14.323
We're gonna adjourn for executive time for our lunch

01:02:15.804 --> 01:02:18.304
for just the committee members

01:02:18.555 --> 01:02:20.638
and we will then at 12:45

01:02:22.245 --> 01:02:26.412
reconvene in here for the rest of our open agenda.

01:02:27.617 --> 01:02:29.116
- Chairman, could I ask,

01:02:29.116 --> 01:02:32.033
do we need 'til 12:45 or could we--

01:02:32.356 --> 01:02:33.996
based on the public announcement

01:02:33.996 --> 01:02:35.166
of this being a public meeting,

01:02:35.166 --> 01:02:38.905
can we, I don't know if we all need nearly an hour.

01:02:38.905 --> 01:02:40.583
Unless there are members who need make--

01:02:40.583 --> 01:02:41.996
- 12:30 if that's--
- 12:30

01:02:41.996 --> 01:02:43.996
Anybody object to 12:30?

01:02:45.955 --> 01:02:48.086
- That'll give us 15 more minutes to talk.

01:02:48.086 --> 01:02:48.919
- Sure.

01:02:48.919 --> 01:02:49.752
- Great.

01:02:49.752 --> 01:02:50.585
- Thanks.

01:02:50.585 --> 01:02:51.418
- [Male Panelist] As we say in the Marine Corps,

01:02:51.418 --> 01:02:52.497
the private pair is correct.

01:02:52.497 --> 01:02:54.747
(laughing)

01:02:55.566 --> 01:02:57.584
- So 12:30 if everyone could be back in their seats please.

01:02:57.584 --> 01:02:58.417
Thank you.

