News: AHRIMS helps ANSF upgrade personnel records
Story by Staff Sgt. Richard Andrade
KABUL, Afghanistan – A graduation ceremony for the Afghan Human Resource Information Management System (AHRIMS) course was held at the Capital Training Center in Kabul, Nov. 7, 2013.
As the Afghan National Security Forces have expanded and assumed the lead for security in Afghanistan, professionalization of the force and career management efforts have become an important priority. To support these goals, the organization of all personnel records is being improved with the use of the AHRIMS.
“With the AHRIMS process we can track how many personnel we have, be it an officer, noncommissioned officer or patrolman,” said Afghan National Police Col. Bashir Ahmad Khoroosh, chief of the AHRIMS office in the General Directorate of Personnel.
The Afghan Citadel Software Company is helping the Afghan Ministry of Defense and the Afghan Ministry of Interior upgrade the hundreds of thousands of personnel records originally kept in folders at MOI. A complete historical file of employees, their level of education, date of assignment, work experience, and awards will be scanned and stored digitally using the AHRIMS.
“The AHRIMS will make sure we identify the most qualified personnel for any position,” said Khoroosh.
He said the MOI receives ANSF payment and personnel reports monthly. Khoroosh said once AHRIMS is implemented throughout the force, they will have to submit only one monthly report.
“We will know how the exact number of personnel we have in every department,” said Khoroosh.
Simin Sakhizada, an ACSC employee working at MOI, said one of the benefits of AHRIMS is the ease of locating and updating personnel data. The constant humming of scanners can be heard in the office where Skhizada and other ACSC employees update MOI personnel records.
“Promotions, education, awards and training can be accessed very quickly,” said Sakhizada. “We can provide an exact personnel count, if needed, at any time.”
She said having records digitally scanned is one way to prevent information fraud. Sakhizada said uploading records to the database can be done in Dari, Pashtu and English. If someone requires assistance with their records, ACSC offers online help and a phone number to call if they need further support.
The graduation signified the completion of Phase I in a two phase training program, which will add transparency and efficiency to managing the MOI workforce. The graduating class, which represented all 34 provinces in Afghanistan, included nine female ANP officers, the largest number of female participants to graduate from the AHRIMS training.
Senior leaders from MOI as well as NATO Training Mission-Afghanistan and Combined Security Transition Command-Afghanistan advisors attended the graduation ceremony. Afghan lawmaker Ms. Fawzia Koofi, Vice President of the National Assembly/Lower House of Parliament, was the keynote speaker for the ceremony.
“My congratulations to all graduate police officers, especially to our sisters, the female police officers, for their successful completion and graduation,” said Koofi. “I’m happy that I’m attending this ceremony; because of you we are feeling safe and secure; because you are the ones that establish order, bring security, and implement the rule of law in our communities.”
Koofi told the group in attendance seeing women among the ranks is a positive change and gives hope to the future of Afghanistan.
“We can see that our selections are based on our needs and skills and not on gender,” she said.
Koofi ended her speech by thanking the NTM-A and CSTC-A advisors and congratulating the 123 graduates for working together to expand the AHRIMS course.
Upon graduating from the four-week course, the AHRIMS technicians will return to their units and upgrade their personnel records from the paper-based method to the new electronic system.
One of the graduates, Afghan National Civil Order Police 2nd Lt. Rahima Noori, said he didn’t know what to expect prior to the AHRIMS training. Noori said the old way of looking for and updating personnel records would take up to ten days.
“Now we just log on to the AHRIMS system and it will only take a couple of minutes,” said Noori. “It is easy, kind of like using a cell phone, we are really happy to have learned the system.”
When he was told he was going to attend the class he was expecting it to be difficult. Noori said he enjoyed learning a new system which is better than the old way of record keeping.
“Our instructors and advisors really helped us out,” said Noori. “I look forward to more AHRIMS training in the future.”
The AHRIMS program expects to conduct its first iteration of Phase II training in March of 2014. The program will be a continuation for all Phase I AHRIMS graduates.